OF 
23 

A43 
I9O7 


No.  1911. 


REGULATIONS 


FOR  THE 


GOVERNMENT 


OF  THE 
5    • 


ORDNANCE  DEPARTMENT.  \ 


WASHINGTON: 

GOVERNMENT    PRINTING   OFFICE. 
1907. 


H 


t>* 


WAR  DEPARTMENT. 

Document  No.  302. 

OFFICE  OF  THE  CHIEF  OF  ORDNANCE. 


(39069-1.)  WAR  DEPARTMENT, 

OFFICE  OF  THE  CHIEF  OF  ORDNANCE, 

Washington,  September  7,  1906. 
The  MILITARY  SECRETARY, 

United  States.  Army. 

SIR:  1.  I  have  the  honor  to  transmit  herewith  manuscript  compila- 
tion of  Ordnance  Regulations  for  the  government  of  the  Ordnance 
Department,  with  request  that  before  approval  by  the  honorable  the 
Secretary  of  War  for  printing  they  may  be  submitted  to  the  Chief  of 
Staif  for  such  revision  as  may  be  deemed  necessary. 

2.  In  the  manuscript  reference  to  pages  105  to  119,  both  inclusive, 
for  article  19,  reports  and  returns  required  and  blank  forms  enumer- 
ated will  be  furnished  later  by  this  office. 

3.  These  regulations  are  intended  to  supersede  the  Ordnance  Regu- 
lations of  18TT,  which  have  in  a  measure  become  obsolete. 

Respectfully , 

A.  H.  RUSSELL, 
Lieutenant  Colonel,  Ordnance  Department,  II.  S.  Army, 

Acting  Chief  of  Ordnance. 


[First  indorsement.] 

(1162741.)  WrAR  DEPARTMENT, 

THE  MILITARY  SECRETARY'S  OFFICE, 

Washington,  October  6y  1906. 

Respectfully  returned  to  the  Chief  of  Ordnance,  inviting  his  atten- 
tion to  the  fact  that  much  of  the  matter  comprised  within  the  pro- 
posed regulations  returned  herewith  is  extracted  bodily  from  existing 
regulations  and  orders,  including  instructions  on  blank  forms,  all  of 
which  are  available  for  use  by  ordnance  officers.  Such  duplication 
causes  a  needless  expansion  of  the  volume  of  the  manual  and  is  at 
variance  with  the  provisions  of  the  Executive  order  of  January  20, 
1906,  with  regard  to  prevention  of  needless  duplication  of  printing. 
The  proposed  regulations  should,  therefore,  be  revised  by  elimination 
of  all  matter  which  is  already  available  for  use  of  ordnance  officers. 
If  it  is  deemed  advisable  to  direct  attention  to  particular  parts  of 

M810320 


4- 

existing  regulations  and  orders,  a  reference  to  them  by  paragraph  or 
number  is  considered  sufficient,  and  the  proposed  regulations  should 
contain  only  such  matter  as  relates  peculiarly  to  ordnance  officers  by 
reason  of  their  special  duties  and  that  is  not  elsewhere  available  in 
convenient  form. 
By  order  of  the  Acting  Secretary  of  War: 

HENRY  P.  McCAiN, 

Military  Secretary. 


[Second  indorsement.] 

(39069-1.)  OFFICE  OF  THE  CHIEF  OF  ORDNANCE, 

Washington,  May  29,  1907. 

Respectfully  returned  to  the  Adjutant-General,  United  States  Army, 
with  modifications  suggested. 

WILLIAM  CROZIER, 
Brigadier- General,  Chief  of  Ordnance. 


[Third  indorsement.] 

(1162741.)  THE  ADJUTANT-GENERAL'S  OFFICE, 

Washington,  June  15,  1907. 

Respectfully  returned  to  the  Chief  of  Ordnance,  approved  by  the 
Acting  Secretary  of  War,  who  authorizes  the  publication  of  these 
Ordnance  Regulations. 

HENRY  P.  McCAiN, 

Adjutant-  General. 


TABLE  OF  CONTENTS. 


Page. 

ARTICLE  I. — General  laws  and  regulations 7 

II. -r-Ord nance  Department — Organization 8 

III. — Ordnance  Department — Duties 10 

IV. — Care  and  repair  of  ordnance  material  in  the  hands  of  troops 15 

V.— Issues 17 

VI.— Sales 20 

VII. — Newspaper  advertising  and  printing 23 

VIII. — Purchase  of  supplies  and  engagement  of  services -  -  -  24 

IX. — Money  accountability 31 

X. — Public  property 38 

XL —Civilian  employees 45 

XII. — Lands,  buildings,  and  improvements 48 

XIII.— Military  discipline 49 

XIV. — Army  administration  and  organization 50 

XV. — Military  correspondence 50 

5 


REOULATIONS 

FOR   THE 

GOVERNMENT  OF  THE  ORDNANCE  DEPARTMENT. 


ARTICLE  I. 
GENERAL    LAWS    AND    REGULATIONS. 

1.  "The  Congress  shall  have  power  to  make  rules  for  the  govern- 
ment and  regulation  of  the  land  and  naval  forces." — Constitution  of 
the  United  States,  Art.  1,  sec.  8,  par.  14- 

2.  "  The  Chief  of  Ordnance,  subject  to  the  approval  of  the  Secretary 
of  War,  is  hereby  authorized  and  directed  to  draw  up  and  enforce  in 
his  department  a  system  of  rules  and  regulations  for  the  government 
of  the  Ordnance  Department,  and  of  all  persons  in  said  department, 
arid  for  the  safe-keeping  arid  preservation  of  all  ordnance  property  of 
every  kind,  and  to  direct  and  prescribe  the  time,  number,  and  forms 
of  all  returns  and  reports,  and  to  enforce  compliance  therewith."—  /Sec- 
tion 1167,  Revised  Statutes  of  the  United  States. 

3.  The  Chief  of  Ordnance,  under  the  Secretary  of  War,  is,  by  law, 
charged  with  the  command,  administration,  and  government  of  the 
Ordnance  Department,   and  by  virtue  of  this  authority  issues  such 
orders  and  directions  to  its  officers,  soldiers,  and  employees  as  the 
necessities  of  the  ordnance  service  demand.     He  is  also  charged  with 
the  examination  and  settlement  of  the  property  accountability  of  all 
officers  or  other  persons  in  the  military  establishment  to  whom  ord- 
nance and  ordnance  stores  are  intrusted. 

4.  "If  the  laws,  then,  require  a  particular  officer  by  name  to  per- 
form a  duty,  not  only  is  that  officer  bound  to  perform  it,  but  no  other 
officer  can  perform  it  without  a  violation  of  the  law;  and  were  the 
President  to  perform  it,  he  would  not  only  be  not  taking  care  that  the 
laws  were  faithfully  executed,  but  he  would  be  violating  them  himself. 
The  Constitution  assigns  to  Congress-  the  power  of  designating  the 
duties  of  particular  officers;  the  President  is  only  required  to  take  care 

7 


8 

that  th 6,7  execute  them  faithfully." — Opinion  of  MT.    William  Wirt, 
Attorney- General  of  the  United  States,  1828  (1  Opin.,p.  625). 

5.  The  manuals  concerning  the  several  staff  departments  will  con- 
tain, besides  extracts  from  general  regulations,  such  rules  as  have 
special  application;  but  no  regulations,  orders,  or  instructions  will  be 
embodied  therein  which  are  in  conflict  with  the  Regulations  for  the 
Army.     (Decision,  Secretary  of  War,  Oct.  31,  1895.) 

6.  Manuals  issued  by  the  staff  departments  and  approved  by  the 
Secretary  of  War,  when  not  in  conflict  with  any  of  the  provisions  of 
the  Arnry  Regulations,  will  have  equal  force  therewith. 

7.  Regulations  for  the  government  of  the  Ordnance  Department, 
prepared  and  published  under  authority  of  the  Secretary  of  War,  are 
distributed  to  its  officers  by  the  Chief  of  Ordnance. 

ARTICLE  II. 
ORDNANCE  DEPARTMENT— ORGANIZATION. 

8.  The  Ordnance  Department  consists  of  one  Chief  of  Ordnance 
with  the  rank  of  brigadier-general;  six  colonels,  nine  lieutenant-col- 
onels, nineteen  majors,  twenty-five  captains,  twenty-five  first  lieuten- 
ants, arid  the  enlisted  men,  including  ordnance-sergeants,  as  author- 
ized by  law. 

9.  Officers  holding  permanent  appointments  in  the  department,  as 
vacancies  occur,  are  promoted  according  to  seniority,  and  thereafter 
any  vacancy  that  may  occur  will  be  filled  by  detail  from  the  Army  at 
large,  and  no  more  permanent  appointments  will  be  made. 

10.  The  details  will  be  made  from  the  grade  in  which  a  vacancy 
exists  or  from  the  grade  below. 

11.  All  details  will  be  made  under  such  system  of  examination  a» 
the  President  from  time  to  time  prescribes,  and  all  officers  so  detailed 
will  serve  for  a  period  of  four  years,  at  the  expiration  of  which  time 
they  will  return  to  duty  with  the  line;  officers  below  the  rank  of  major 
are  not  again  eligible  for  selection  until  after  they  have  served  for  at 
least  one  year  out  of  the  department. 

12.  When  a  vacancy  occurs  in  the  position  of  Chief  of  Ordnance 
the  President  may  appoint  to  such  vacancy  an  officer  of  the  Army  at 
large  not  below  the  rank  of  lieutenant-colonel,  who  will  hold  office  for 
a  term  of  four  years,  but  so  long  as  there  remain  in  the  department 
officers  holding  permanent  appointments,  the  Chief  of  Ordnance  is 
selected  from  the  officers  so  remaining-therein. 


EXAMINATIONS. 

See  A.  R.  26  and  38. 

13.  The  examination  of  all  officers  of  the  Army  below  the  grade  of 
major  will  be  conducted  by  boards  selected  in  accordance  with  laws 
approved  October  1,  1890,  and  July  27,  1892. 

14.  Examinations  in  all  professional  subjects  will  be  oral  and  prac- 
tical, with  the  exceptions  hereinafter  mentioned. 

During  oral  and  practical  examinations  all  the  members,  excepting 
the  medical  officers,  shall  be  present. 

15.  When  the  oral  examination  of  am^  officer  is  unsatisfactory  in 
any  subject  the  board  will  at  once  proceed  with  a  written  examination 
in  that  subject,  and  in  case  the  officer  is  not  found  proficient,  the  ques- 
tions and  answers  shall  be  attached  to  the  proceedings.    The  examina- 
tion shall  be  sufficiently  comprehensive  in  scope  to  properly  test  the 
officer's  knowledge  of  the  whole  subject. 

16.  Written  examinations  may  be  conducted  in  the  presence  of  one 
member  of  the  board,  or  the  recorder,  for  which  purpose  the  board 
may  be  divided  into  committees  before  whom  the  examination  shall  be 
conducted  from   day  to  day  until  completed;  after  which  the  board 
shall  reassemble  to  consider  its  finding. 

Papers  will  be  given  out  so  that  everything  in  the  hands  of  the 
officer  being  examined  may  be  answered  before  a  recess  or  adjourn- 
ment. A  statement  showing  that  such  was  the  procedure  during  the 
written  examinations  shall  be  embodied  in  the  record.  In  the  oral 
and  practical  examinations,  the  examining  board  shall  give  a  numeri- 
cal value  to  each  head  under  which  questions  are  asked  or  exercises 
given.  In  written  examinations  the  board  shall  give  a  numerical 
value  (to  be  previously  entered  on  the  margin)  to  each  question,  and 
in  like  manner  shall  subsequently  enter  the  estimated  value  to  each 
answer.  In  all  cases,  for  convenience  in  calculating  percentages,  these 
values  must  be  such  as  to  aggregate  100  or  some  multiple  thereof  in 
each  oral,  written,  or  practical  examination  in  each  subject. 

17.  At  the  conclusion  of  his  examination  each  officer  shall  be  called 
upon  to  sign  and  submit  a  certificate  in  his  own  handwriting  to  the 
effect  that  he  has  not  received  assistance  from  any  unauthorized  source. 

18.  Where  both  oral  (or  written)  and  practical  examinations  are 
required  in  the  same  subject,  the  board  shall  report  the  percentages 
attained  in  each.     No  officer  shall  be  passed  who  fails  to  obtain  75  per 
cent  in  each  oral  and  in  each  practical  examination  in  each  subject; 
or  in  case  of  reexamination,  in  the  written  or  the  second  practical 
examination. 


10 

19.  The  physical  examination  will  be  thorough,  and  shall  include 
the  ordinary  analysis  of  the  urine  and  a  practical  test  in  horsemanship. 

Defects  of  vision,  resulting  from  errors  of  refraction,  that  are  not 
excessive,  and  that  may  be  entirely  corrected  by  glasses,  do  not  dis- 
qualify, unless  they  are  due  to  or  are  accompanied  by  organic  disease. 

20.  Moral  fitness  for  promotion. — Examining    boards   will   fully 
satisfy  themselves  with  reference  to  this  point,  making  careful  inquiry 
in  all  cases  of  doubt. 

21.  The  act  of  Congress  of  October  1,  1890,  provides,  That  if  any 
officer  fails  to  pass  a  satisfactory  examination  and  is  reported  unfit  for 
promotion,  the  officer  next  below  him  in  rank,  having  passed  said 
examination,  shall  receive  the  promotion:  And  provided,  That  should 
the  officer  fail  in  his  physical  examination  and  be  found  incapacitated 
for  service  by  reason  of  physical  disability  contracted  in  line  of  duty 
he  shall  be  retired  with  the  rank  to  which  his  seniority  entitled  him 
to  be  promoted;  but  if  he  should  fail  for  any  other  reason  he  shall  be 
suspended  from  promotion  for  one  year,  when  he  shall  be  reexamined, 
and  in  case  of  failure  on  such  reexamination  he  shall  be  honorabl}7 
discharged  with  one  }^ear's  pay  from  the  Army. 

G.  O.  No.  116,  1890,  and  No.  181,  1907. 

22.  Officers  of  the   Corps  of  Engineers,  the  Ordnance.  Quartermas- 
ter's,  Subsistence,  and  Pay  Departments,  and  the  Signal  Corps. — The 
board  shall  consist  of  five  members,  two  of  whom  shall  be  medical  offi- 
cers, and  three  shall,  if  practicable,  be  officers  of  the  same  corps  or 
department  as  the  officer  to  be  examined  and  senior  to  him  in  rank. 
The  junior  member  of  the  board,  exclusive  of  medical  officers,  will 
act  as  recorder. 

23.  The  details  .of  examination  in  respect  to  professional  efficiency, 
promotion  in  and  detail  to  the  Department,  are  fixed  by  General  Orders 
from  the  War  Department  from  year  to  year. 

ARTICLE  III. 
ORDNANCE  DEPARTMENT— DUTIES. 

24.  The  Chief  of  Ordnance  is  charged  with  the  duty  of  procuring, 
by  purchase  or  manufacture,  and  distributing  the  necessary  ordnance 
and  ordnance  stores  for  the  Army  and  the  organized  militia,  and  estab- 
lishes and  maintains  arsenals  and  depots  for  their  manufacture  and 
safe-keeping.     All  officers  or  other  persons  in  the  military  establish- 
ment to  whom  ordnance  and  ordnance  supplies  or  funds  are  intrusted 
will  make  accounts  and  returns  thereof  to  the  Chief  of  Ordnance  at 
the  times  and  in  the  manner  prescribed. 

A.  R.  1540.  * 


11 

25.  The  Chief  of  Ordnance,  with  such  ordnance  officers  as  assistants 
as  are  necessary  for  the  proper  administration  of  his  office,  is  stationed 
at  the  Ordnance  Office,  War  Department,  in  Washington.     All  other 
ordnance  officers  are  assigned  to  boards,  arsenals,  armories,  depots, 
places  of  manufacture,  headquarters  of  military  geographical  divisions 
or  departments,  or  wherever  their  services  are  required,  by  the  Secre- 
tary of  War. 

26.  Unless  otherwise  directed  by  the  President,  the  duties  of  the 
Chief  of  Ordnance  during  his  absence  devolve  upon  his  senior  mili- 
tary assistant,  who,  during  such  absence,  is  styled  ''Acting  Chief  of 
Ordnance." 

See  War  Department  Circular  No.  12,  dated  August  17,  1893. 

27.  Whenever  an  officer  of  the  Ordnance  Department  receives  an 
order  changing  his  station,  or  directing  him  to  perform  any  duty  which 
necessitates  his  absence  from  his  station  temporarily,  or  granting  him 
a  leave  of  absence,  he  acknowledges  the  receipt  of  the  order  to  the  Chief 
of  Ordnance,  and  on  the  day  he  leaves  his  station  reports  his  departure, 
and  on  the  day  he  returns  to  his  old  or  arrives  at  his  new  station  his 
return  or  arrival,  as  the  case  may  be,  and  if  any  unusual  delay  has 
occurred  in  the  execution  of  his  orders,  he  gives  the  reasons  therefor. 
When  a  commanding  officer  of  an  armory,  arsenal,  or  other  ordnance 
establishment  leaves  his  station  by  virtue  of  an  order,  leave  of  absence, 
or  for  any  other  reason  and  devolves  the  command  upon  a  subordinate 
for  a  period  exceeding  twenty-four  hours,  not  only  does  the  commanding 
officer  make  the  reports  specified  above,  but  the  subordinate  who  suc- 
ceeds to  the  command  reports  his  assumption  of  command,  and  after- 
wards his  relief. 

28.  The  commanding  officer  of  an  armory,  arsenal,  or  other  ordnance 
establishment  is  accountable  for  all  the  ordnance  property  and  funds 
at  the  post  unless  authorized  by  the  Chief  of  Ordnance  to  devolve  the 
accountability  on  a  junior  officer. 

29.  The  instructions  under  which  ordnance  officers  conduct  the  busi- 
ness of  the  department  are  given  by  the  Chief  of  Ordnance,  or  by  his 
direction,  by  his  military  assistants,  in  special  letters,  or,  when  appli- 
cable or  of  interest  to  all  the  officers  of  the  department,  are  published 
in  ''Ordnance  Orders." 

30.  WThen  a  commanding  officer  of  an  armory,  arsenal,  or  other 
ordnance   establishment    receives    an   order  or   direction  from  any 
authority  other  than  that  of  the  Chief  of  Ordnance,  or  which  has  not 
passed  through  the  Ordnance  Office,  he  immediately  reports  the  facts 
in  the  case  and  the  action  he  has  taken,  with  such  remarks  as  he  may 


12 

deem  necessary  for  a  full  understanding,  to  the  Chief  of  Ordnance. 
In  cases  of  importance  the  report  is  made  by  telegraph. 

31.  Officers  of  the  Ordnance  Department  are  charged  with  procur- 
ing all  ordnance  and  ordnance  stores  for  the  use  of  the  military  estab- 
lishment.    These  stores  are  procured  by  fabrication  in  the  arsenals, 
armories,  or  other  ordnance  establishments,  by  contract  or  by  open 
purchase. 

32.  The  commanding  officer  of  an  armory,  arsenal,  depot,  or  other 
ordnance  establishment,  under  the  direction  of  the  Chief  of  Ordnance, 
makes  and  publishes  the  rules  for  its  internal  government,  procures 
the  necessary  materials  and  tools,  and  engages  the  workmen,  assigns 
their  grades,  and  appoints  the  necessary  foremen,  in  accordance  with 
established  laws  and  regulations.     The  cause  for  discharging  or  dis- 
placing a  foreman  is  immediately  reported  to  the  Ordnance  Office. 
Official  copies  of  all  general  or  special  orders  promulgated  are  sent, 
upon  issue,  to  the  Chief  of  Ordnance. 

See  A.  R.  796. 

33.  "The  Ordnance  Board,"  composed  of  officers  of  the  Ordnance 
Department,  is  advisory  to  the  Chief  of  Ordnance,  and  is  charged  with 
the  investigation  of  such  subjects  and  the  performance  of  such  duties, 
and  at  such  times  and  places,  as  the  Chief  of  Ordnance  ma)7  order  or 
direct. 

34.  The  commanding  officer  of  an  armory,  arsenal,  or  other  ordnance 
establishment  extends  to  the  junior  officers  under  his  command  every 
facility  and  encouragement  in  the  performance  of  ordnance  duties, 
assigning  to  each  some  portion  of  the  manufacturing  and  administrative 
work — for  which  each  will  be  held  responsible — and  keeps  them  con- 
stantly advised  of  the  orders  and  instructions  received  and  the  corre- 
spondence conducted  in  administering  the  affairs  of  the  command  both 
as  a  manufacturing  establishment  and  a  military  post. 

35.  Inspections  of  armories,  arsenals,  depots,  and  other  ordnance 
establishments  are  made  by  the  Chief  of  Ordnance,  under  the  authority 
of  the  Secretary  of  War,  but  special  inspections  by  ordnance  officers, 
or  other  officers  to  be  selected  by  the  Secretary  of  War,  may  be  ordered 
when  deemed  necessary. 

36.  At  these  inspections  it  is  the  special  dut}7  of  the  inspecting  officer 
to  see  that  the  laws,  regulations,  and  orders  of  the  Department  are 
faithfully  observed;  to  ascertain  whether  the  persons  employed  are 
efficient  in  the  performance  of  their  duties,  and  that  the  number  does 
not  exceed  that  required  to  execute,  by  constant  employment,  the  busi- 
ness of  the  establishment.     It  is  also  his  duty  specially  to  examine  the 


13 

periodical  reports  and  estimates,  and  to  see  that  the  records  are  neatly 
and  correctly  kept.  At  the  conclusion  of  the  inspection  he  makes  a 
full  and  complete  report  to  the  Ordnance  Office  or  the  officer  order- 
in  g  the  inspection,  with  such  recommendations  and  suggestions  as  he 
deems  proper. 

37.  The  general  denomination  "ordnance  and  ordnance  stores "  com- 
prehends all  cannon  and  artillery  vehicles  and  equipments;  apparatus 
and  machines  for  the  service  and  maneuver  of  artillery;  small  arms, 
ammunition,  and  accouterments;  horse  equipments  and  harness  for  the 
field  artillery,  and  horse  equipments  for  cavalry  and  for  all  mounted 
men  except  those  in  the  Quartermaster's  Department;  tools,  machinery, 
and  materials  for  the   ordnance   service,  and  all  property  of   what- 
ever nature  supplied  to  the  militarv  establishment  by  the  Ordnance 
Department. 

38.  No  changes  are  made  in  the  established  models  or  patterns  of 
ordnance  and  ordnance  stores  for  the  service  of  the  United  States  with- 
out the  approval  of  the  SecretaiT  of  War. 

39.  Directions  in  detail  for  the  inspection  and  proof  of  all  ordnance 
and  ordnance  stores  are,  when  necessaiy,  issued  by  the  Chief  of  Ord- 
nance, with  the  approbation  of  the  Secretary  of  War. 

40.  As  often  as  may  be  deemed  necessary,  the  Chief  of  Ordnance,  or 
such  other  officer  as  may  be  designated  by  the  Secretary  of  War,  inspects 
the  ordnance  and  ordnance  stores  constituting  the  armament  of  the  per- 
manent works  for  the  national  defenses. 

41.  Officers  and  employees  of  the  Ordnance  Department  are  pro- 
hibited from  exhibiting  any  drawings,  statements,  or  papers  belonging 
to  the  official  records  of  the  establishment  to  which  they  are  attached, 
or  giving  any  information,  copy,  or  extract  from  the  same,  or  any 
information  respecting  the  business  of  the  Department  to  any  person 
whatever,  without,  in  each  case,  an  order  from  the  Chief  of  Ordnance. 

42.  No  written  or  pictorial  description  of  tests  by  this  Government 
of  arms  or  munitions  of  war  will  be  made  for  publication  without  the 
authority  of  the  Secretary  of  War,  nor  will  any  information,  written 
or  verbal,  co-ncerning  them  which  is  not  contained  in  the  printed 
reports  and  documents  of  the  War  Department  be  given  to  any  unau- 
thorized person. 

A.  R.  1585. 

43.  Except  by  special  authority  of  the  Secretary  of  War,  no  persons 
other  than  officers  of  the  Army  and  Navy  of  the  United  States  and 
Members  of  Congress  in    their  official  capacity,  and  persons  in  the 


14 

service  of  the  United  States  employed  in  direct  connection  with  such 
tests,  will  be  allowed  to  witness  the  same. 
A.  R.  1586. 

44.  Until  farther  orders,  inventors  and    manufacturers,  or  their 
properh'  accredited  representatives,  will  also  be  permitted  to  be  present 
at  tests  of  and  experiments  with  their  own  inventions. 

Commanding  officers  of  ordnance  establishments  and  other  military 
posts  are  authorized  to  pass  such  persons  into  them  when  they  present 
the  necessary  credentials,  but  only  for  the  purpose  stated.  Access  to 
parts  of  commands  not  involved  in  the  tests  and  experiments  and  to 
any  war  material,  or  to  any  means  of  obtaining  knowledge  of  the  same, 
is  prohibited. 

A.  R.  1587. 

INSPECTIONS    BY    INSPECTOR-GENERAL'S     DEPART- 
MENT. 

i 

See  A.  R.  888,  891,  892,  893,  894,  909. 

901,  Inspection  of  accounts  of  disbursing  officers. 

ORDNANCE   DETACHMENTS. 

See  A.  R.,  Enlistments,  856  to  887,  inclusive. 
G.  0.  206  of  1907. 
Discharges,  138  to  159,  inclusive. 
Noncommissioned  Officers,  261,  263,  265,  266  amended  by  G.  O.  106  of  1906. 

45.  The  number  and  grade  of  enlisted  men  at  each  ordnance  station 
are  fixed  by  the  Chief  of  Ordnance.     They  are  enlisted  in  the  grade  of 
second-class  private,  and  may  be  mustered  at  the  discretion  of  the  officer 
in  command,  in  any  grade  for  which  they  are  competent  and  in  which 
there  is  a  vacancy,  except  in  the  grades  of  corporal  and  sergeant, 
promotions  to  which  grades  require  the  previous  sanction  of  the  Chief 
of  Ordnance. 

46.  Persons  having  a  wife  or  minor  child  will  not  be  enlisted  or 
reenlisted  in  .the  Ordnance  Department  without  first  obtaining  special 
authority  therefor. 

47.  All  recruiting  officers  are  directed  to  enlist  suitable  men  for  the 
Ordnance  Department,  U.  S.  Army,  when  requested  to  do  so  by  the 
commanding  officer  of  an  ordnance  post,  provided   that   no   special 
advantage  be  given  the  Ordnance   Department  by   the  reenlistment 
therefor  of  an  undue  proportion  of  desirable  former  soldiers  to  the 
detriment  of  other  branches  of  the  service.     Men  thus  enlisted  will  be 
sent  by  the  recruiting  officers  to  the  post  at  which  required,  and  the 
enlistment  papers  will  be  forwarded  direct  to  the  commanding  officer 
thereof. 

Circular  9,  H.  Q.  A.,  1903. 


15 

48.  The  detail  of  a  noncommissioned  officer  on  extra  duty,  other 
than  that  of  overseer,  will  not  be  made  except  in  cases  of  emergency 
without  the  prior  approval  of  the   department  commander.     A  non- 
commissioned officer  will  not  be  detailed  on  any  duty  inconsistent  with 
his  rank  and  position  in  the  military  service. 

A.  R.  169. 

49.  Enlisted  men  of  the  several  staff  departments,  including  mem- 
bers of  the  post  noncommissioned  staff,  will  not  be  detailed  on  extra 
duty  without  authority  from  the  War  Department.     They  are  not 
entitled  to  extra-duty  pay  for  services  rendered  in  their  respective 
departments. 

A.  R.  170. 

50.  In  accordance  with  Army  Regulations,  officers  and  enlisted  men 
on  duty  at  arsenals  and  other  ordnance  establishments  will,  whilst  on 
duty  or  at  a  post,  wear  the  uniform  prescribed  for  them. 

G~  O.  4,  1903. 

ORDNANCE  SERGEANTS. 

See  A.  R.  93  to  99  inclusive,  100  amended  by  G.  0.  32  of  1906,  101  and  102, 
regarding  appointment,  etc.,  enlistment,  etc.;  and  G.  0.  174  of  1904,  regarding 
examinations  for  appointment, 

ARTICLE  IV. 

CARE  AND  REPAIR  OF  ORDNANCE   MATERIAL  IN 
THE  HANDS  OF  TROOPS. 

See  A.  R.  281,  285,  679. 

283.  Care  of  arms. 

284.  Dressing  or  polishing  material  for  use. 
286.  Equipments,  how  marked. 

1563.  Worn  covers  of  canteens. 

1566.  Ordinary  repairs. 

1567.  Articles  requiring  repairs  that  may  be  sent  to  arsenals  by  depart- 

ment commanders. 

1568.  Assignment  and  duties  of  armament  officers. 
G.  O.  62,  War  Department,  1906. 

51.  In  the  care  and  preservation  of  artillery  material,  magazines, 
small  arms,  etc.,  the  instructions  contained  in  the  publications  of  the 
Ordnance  Department  will  be  observed. 

A.  K.,1583. 

52.  Whenever  the  material  of  mobile  artillery  batteries,  or  parts 
thereof,  including  fire-control  instruments,  harness,  and  equipments, 
are  in  need  of  repairs  requiring  the  Cervices  of  skilled  mechanics  of 
the  Ordnance  Department,  commanding  officers  thereof  will,  with  the 
approval  of  post  commanders,  submit  a  report  directly  to  the  officers 

8446—07 2 


16 

of  the  Ordnance  Department  designated  in  orders  to  have  charge  of 
such  repairs,  describing-  the  character  and  extent  of  the  repairs 
required  and  the  cause  of  the  damaged  condition  of  each  article. 
Upon  the  receipt  of  such  reports  the  officers  of  the  Ordnance  Depart- 
ment will  cause  the  repairs  to  be  made,  furnishing  for  the  purpose 
such  skilled  mechanics  and  material  as  may  be  required;  they  will 
inform  the  battery  commander,  in  advance,  of  the  probable  date  upon 
which  the  mechanic  or  mechanics  will  arrive,  and  will  instruct  the 
latter  to  report  in  person  upon  their  arrival  at  the  post  to  the  battery 
commander.  The  commanding  officer  of  the  battery  will,  in  the 
absence  of  an  officer  of  the  Ordnance  Department,  supervise  the  work 
done  by  the  mechanics,  keep  a  record  of  the  number  of  hours  worked 
each  day  b}^  each  mechanic,  and  upon  the  completion  of  the  repairs 
will  forward  the  time  record  to  the  officer  of  the  Ordnance  Depart- 
ment, with  a  statement  showing  the  date  and  hour  of  arrival  and 
departure  of  each  mechanic  and  the  manner  in  which  he  conducted 
himself  while  on  the  duty. 

53.  All  materials,  parts,  supplies,  and  tools   required   in   making 
repairs  by  skilled  mechanics  will  be  shipped  and  with  the  exception  of 
mechanics'  tools  will  be  invoiced  to  the  commanding  officer  of  the  bat- 
tery, who  will  immediately  report  their  arrival  to  the  officer  of  the 
Ordnance  Department  charged  with  making  the  repairs.     If  repairs  or 
alterations  can  not  be  made  at  a  post,  the  commanding  officer  of  the 
battery  will  obtain   through   military   channels  the  approval  of  the 
department  commander  for  the  shipment  of  the  parts  to  such  arsenal 
or  arsenals  as  may  be  designated  by  the  officer  of  the  Ordnance  Depart- 
ment. 

54.  When  alterations  or  additions  are  directed  to  be  incorporated  by 
the  Chief  of  Ordnance  in   mobile  artiller}^  material  in  the  hands  of 
troops  which  can  be  made  by  battery   mechanics,  the  officer  of  the 
Ordnance  Department  designated  in  orders  in  charge  of  such  work  will 
cause  the  parts  and  materials  and  any  special  tools  or  appliances  neces- 
sary for  doing  the  work  to  be  shipped  and  invoiced  to  the  commanding 
officer  of  the  battery,  who  will  have  the  alterations  or  additions  made. 
In   case   the   alterations   or   additions   can  not   be   made   by  battery 
mechanics,  the  work  will  be  done  by  ordnance  mechanics  in  the  manner 
provided  for  in  paragraph    5^  for   making  repairs.      In  either  case 
battery  commanders  will  be  informed  by  the  officer  of  the  Ordnance 
Department  of  the  character  of  the  alterations  or  additions  and  will  be 
furnished  by  him  with  such  drawings  and  instructions  as  are  necessaiy 
to  clearly  show  the  character  of  the  work  and  the  method  b}T  which  it 
should  be  done.     No  alteration  or  addition  will  be  made  which  has  not 
been  previously  authorized  b}^  the  Chief  of  Ordnance. 


17 

55.  The  material  of  batteries  of  mobile  artillery  shall  be  subject 
at  any  time  to  the  inspection  of  designated  officers  of  the  Ordnance 
Department,  including  the  tiring  of  pieces  if  deemed  desirable,  to  see 
that  it  is  in  efficient  service  condition,  and  to  place  it  in  such  condition 
if  it  shall  not  be  so.      Division   and   department  commanders  will 
instruct  post  and  battery  commanders  to  furnish  such  assistance  as 
may  be  necessary  to  make  the  inspection  and  to  perform  the  necessary 
work  hereby  contemplated.     The  officers  of  the  Ordnance  Department 
will  furnish  battery  commanders  with  certificates  in  duplicate,  stating 
that  the  number  of  rounds  fired  were  expended  in  making  the  inspec- 
tion prescribed.     The  certificates  will  constitute  vouchers  for  dropping 
the  ammunition  from  battery  commanders'  property  returns. 

G.  O.  62,  War  Department,  1906. 

ARTICLE  V. 

ISSUES. 

See  A.  R.  1542,  1543,  and  1554. 

1544,  1545,  1546,  and  1547.  Ordnance  depots. 

1548.   Requisitions. 

1549  and  1550.  Sales  to  officers. 

1551.  Officers  with  troops,  draw  arms,  etc. 

1552.  Ordnance  stores  not  loaned. 

1553.  Memorandum  receipts. 
1555.  Arming  civil  employees. 

G.  O.  100,  War  Department,  1906. 

56.  Armories  and  arsenals  being  established  and  conducted  for  the 
service  of  the  military  establishment  and  not  for  any-  particular  army 
or  geographical  command,  issues  are  made  from  them  on  orders  from 
the  Chief  of  Ordnance,  under  the  direction  of  the  Secretary  of  War 
and  on  requisitions  under  A.  R.  1542.  but  only  to  troops  actually  in  the 
service  of  the  United  States,  or  as  otherwise  provided  for  in  regu- 
lations.    The  officer  of  the  Ordnance  Department  at  the  headquarters 
of  any  army  in  the  field  or  geographical  command,  under  the  imme- 
diate direction  of  the  commander  of  the  army,  has  the  charge  and 
direction  of  the  depots  of  ordnance  and  ordnance  stores  that  are  estab- 
lished for  its  supply.     He  ascertains  the  actual  and  probable  wants  of 
the  army  relative  to  his  department,  and  is  prepared  to  furnish  sup- 
plies at  the  shortest  notice.     He  also  corresponds  with  the  Chief  of 
Ordnance  and  with  the  officers  at  the  nearest  arsenals  to  anticipate,  if 
pos.sible,  and  provide  for  all  wants  of  the  army  connected  with  his 
department:   Provided,  That  in  time  of  war,  issues  for  the  supply  of 
all  ordnance  and  ordnance  stores  for  garrison,  field,  or  siege  service 
may  be  made  as  provided  by  section  1166  of  the  Revised  Statutes  of 
the  United  States,  on  the  orders  of  any  general  or  field  officer  com- 
manding an  armj^,  garrison,  or  detachment. 


18 

57.  Whenever  the  following-named  ordnance  stores  and  supplies, 
viz.,  small  arms;  small-arms  ammunition;  infantry,  cavalry,  and  artil- 
lery equipments;  horse  equipments;  harness;  small-arms  and  mobile 
artillery  targets  and  target  materials;   stencil  and  marking  outfits; 
arm  racks;  fencing  equipments;  intrenching  tools;  saddlers',  carpen- 
ters', and  blacksmiths'  tools  and  materials;  cleaning  materials;  paints 
and  other  preservatives  are  required  by  post  ordnance  officers  and 
commanding  officers  of  organizations,   requisitions  therefor  will  be 
forwarded  through  post  commanders  to  the  chief  ordnance  officer  of 
the  department,  who  is  authorized  to  send  such  requisitions  directly  to 
such  ordnance  establishments  as  may  be  designated  in  orders,  the  com- 
manding officers  of  which  will  cause  them  to  be  tilled  to  the  extent 
authorized  by  existing  regulations  and  in  the  manner  prescribed  by 
the  Chief  of  Ordnance,  except  that  in  the  Philippines  Division  the 
channel   of  requisitions  from   commanding  officers  of   posts  to  the 
Manila  Ordnance  Depot  may  be  varied  by  the  division  commander  to 
suit  local  conditions. 

58.  Requisitions  for  ordnance  stores  and  supplies  that  are  not  stand- 
ard articles  of  issue;  for  quantities  of  standard  articles  in  excess  of 
prescribed  allowances,  and  for  guns,  carriages,  limbers,  caissons,  store 
wagons,  forge  and  battery  wagons,  ammunition  and  fire-control  instru- 
ments for  mobile  artillery  will  be  forwarded  by  chief  ordnance  officers 
of  departments  to  the  Chief  of  Ordnance,  United  States  Army. 

59.  Fire-control  instruments  and  vehicles  for  their  transportation, 
prescribed  for  use  b}^  commanding  officers  of  battalions  of  mobile 
artillery,  will  be  issued  to  battalion  adjutants  in  the  manner  prescribed 
by  Army  Regulations. 

G.  O.  62,  W.  D.,  1906. 

« 

60.  Ordnance  and  ordnance  stores  for  the  use  of  the  militia  of  an}T 
State  or  Territory,  under  the  acts  of  Congress,  are  issued  only  on 
orders  from  the  Chief  of  Ordnance,  under  the  direction  of  the  Secre- 
tary of  War. 

61.  The  accounts  with  the  several  States  and  Territories  under  the 
acts  of  Congress  are  kept  in  the  War  Department.     Rifles  and  other 
small  arms,  accouterments,  field  artillery,  equipments,  and  ammunition 
of  the  pattern  adopted  for  the  troops  of  the  United  States  may  be 
issued  at  the  request  of  the  governor  of  the  State  or  Territory,  when 
due  under  existing  laws  and  the  Government  supplies  will  permit. 

62.  All  requisitions  for  ordnance  and  ordnance  stores  for  use  of  the 
several  States  and  Territories,  and  receipts  for  the  same,  are  signed 
by  the  governors  thereof. 


19 

63.  Expenses  of  the  issue  and  delivery  of  ordnance  and  ordnance 
stores  to  the  States  and  Territories,  at  any  point  within  the  State  or 
Territory  designated  by  the  governor,  are  paid  by  the  Quartermaster's 
Department  from  the  appropriation  for  transportation  of  the  army 
and  its  supplies. 

64.  When  issues  are  made,  the  issuing  officer  calls  the  governor's 
special   attention   to  the  necessity   for   immediately  forwarding  the 
proper  receipts  on  arrival  of  the  stores,  and  the  failure  on  the  part  of 
any  State  or  Territorial  governor  to  so  forward  them  within  a  reason- 
able time  is  promptly  reported  to  the  Ordnance  Office. 

65.  All  issues  of  ordnance  and  ordnance  stores  from  an  armory, 
arsenal,  or  other  ordnance  establishment  are  made  in  the   presence 
and  under  the  supervision  of  a  commissioned  officer,  that,  in  case  of 
necessity,  he  may  be  able  to  certify,  from  personal  knowledge,  to  the 
absolute  correctness  of  the  issues  as  stated  in  the  invoice,  and  to  the 
proper  packing,  sealing,  and  marking  of  the  boxes.     In  like  manner 
and  for  the  same  reasons,  when  stores  are  received  the  packages  are 
opened  and  examined  in  the  presence  of  a  commissioned  officer.     When 
it  is  impracticable  for  a  commissioned  officer  to  be  present,  a  respon- 
sible person  is  designated  for  the  duty. 

66.  Officers  receiving  arms  that  have  been  in  the  hands  of  troops 
are  careful  that  none  loaded   are  placed   in  the  storehouses  of   any 
ordnance  establishment. 

67.  Materials  to  be  consumed  or  expended  at  an  armory,  arsenal,  or 
other  ordnance  establishment  are  issued  on  written  orders  from  the 
commanding  officer  to  the  storekeeper. 

68.  The  transportation  of  all  materials  purchased  or  procured  for 
current  use  or  manufacture  at  ordnance  establishments  is  paid  for  out 
of  the  proper  ordnance  appropriations,  but  will  be  made  through  the 
Quartermaster's  Department  when  convenient. 

69.  The  transportation  of  all  stores  moved  for  sale  or  to  be  prepared 
for  sale  is  paid  for  out  of  the  proceeds  of  sales. 

70.  Shipments  will  not  be  made  on  a  commercial  bill  of   lading 
except  in  cases  where  it  is  impracticable  to  secure  transportation  from 
the  Quartermaster's  Department. 

71.  All  ordnance  stores,  previous  to  being  put  into  store  or  into 
current  use,  are,  when  practicable,  distinctly  and  permanently  marked 
so  as  to  be  identified  as  the  property  of  the  United  States,  and  the 
packing  boxes  also  are  marked  with  the  place  and  year  of  the  fabrica- 
tion of  their  contents.     All  boxes  containing  valuable  and  portable 


20 

ordnance  stores,  such  as  rifles,  carbines,  revolvers,  etc.,  are  sealed  at 
all  times,  both  in  store  and  when  turned  over  for  transportation. 

72.  In  making  issues  of  ordnance  and  ordnance  stores,  chests,  car- 
tridge storage  cases,  and  metallic  barrels  or  kegs  holding  twenty-five 
or  more  pounds  of  powder,  will  be  invoiced  in  addition  to  the  contents 
thereof.     All  other  containers  will  be  considered  as  constituting  part 
of  the  stores  issued,  and  such  containers,  or  the  material  entering  into 
the  same,  are  dropped  from  the  returns  upon  manufacture. 

PACKING  AND  TRANSPORTATION. 

See  A.  R.  1575.  Packing  of  arms. 

1576.  Sealing  of  arm  chests  and  boxes. 

1577.  Stamps  required. 

1578.  Marks  on  boxes. 

1579.  Papers  required  when  stores  are  to  be  transported. 

73.  When  heavy  shipments  of  one  carload  or  more  are  ordered  by 
the  Chief  of  Ordnance,  the  Quartermaster-General  will  be  informed 
by  him  of  the  approximate  weight  of  the  stores  to  be  shipped  and  the 
places  of  shipment  and  destination.     In  case  of  shipments  otherwise 
ordered,  this  information  will  be  communicated  to  the  Quartermaster- 
General  by  the  shipping  quartermaster. 

74.  When  it  is  desired  to  make  a  shipment  by  express  and  the  cost 
is  greater  than  by  freight,  the  shipping-quartermaster  is  required  to 
apply  directty  to  the  Quartermaster-General,  giving  in  each  case  the 
weight  of  the  stores,  their  destination,  and  the  circumstances  requiring 
this  method  of  shipment.     When  an  emergency  demands  it,  this  appli- 
cation will  be  made  by  telegraph. 

75.  When  a  State  desires  a  shipment  to  be  made  b}^  express  to  its 
organized  militia,  the  express  charges  must  be  borne  by  the  State.    In 
this  case  no  application  need  be  made  to  the  Quartermaster-General. 

ARTICLE  VI. 
SALES. 

See  A.  R.  620,  675,  683,  684,  920,  1549,  1550,  1555. 
.     613.  Certificates  of  deposit. 

618.  Proceeds  deposited. 
Ordnance  Orders  20  of  1905. 

76.  Sales  of  ordnance  and  ordnance  stores  are  authorized  in  the 
following  cases: 

(1)  The  service  arms,  ammunition,  accouterments,  and  horse  equip- 
ments, including  the  necessary  repairs  to  the  same,  to  officers  for  their 
personal  use  in  the  public  service.  Officers  making  purchases  or 


21 

having*  repairs  done  will   furnish  certificates  of  the  fact  that  these 
sales  or  repairs  are  for  their  own  use  in  the  public  service. 

(2)  Ammunition   to  civilians  belonging  to  exploring  or  surveying 
expeditions  authorized   by  law,  and  to  civilian  employees  of  the  War 
Department,  for  hunting  purposes,  when  considered  necessa^  for 
their  subsistence  or  for  the  interest  of  the  United  States. 

(3)  In  the  field,  canteens,  meat  cans,  knives,  forks,  and  spoons,  to 
an  officer  for  the  use  of  civilian  employees  in  his  charge. 

(4)  Empty  barrels,  boxes,  crates,  and  other  packages,  together  with 
metal  turnings,  scrap  metals,  ground  bone,  and  other  waste  products 
which  accumulate  at  arsenals  and  ordnance  depots  which  are  unsuit- 
able for  the  public  service,  without  prior  submission  for  the  action  of 
an  inspector.     Before  being  sold,  however,  a  duplicate  inventory  of 
the  property  will  be  submitted  to  the  Chief  of  Ordnance,  who,  jn  cer- 
tifying to  its  unsuitable  character,  will  order  its  sale  at  public  auction 
or  to  the  highest  bidder  on  sealed  proposals. 

(5)  After  an  inventory  and  inspection  report  of  condemned  ordnance 
and  ordnance  stores  approved  by  a  department  or  higher  commander. 

The  sale  of  condemned  ordnance  stores  at  military  posts  or  depots 
will  ordinarily  be  ordered  by  the  department  commander  or  the  divi- 
sion commander,  but  if  the  condemned  property  is  of  considerable  value 
and  there  is  good  reason  to  suppose  it  can  be  more  advantageously 
disposed  of  elsewhere  than  within  the  command,  the  inspection  report 
is  forwarded  for  the  action  of  the  War  Department. 

The  sale  of  condemned  ordnance  and  ordnance  stores  at  arsenals  will 
be,  ordered  by  the  War  Department. 

The  sale  of  a  public  building  can  not  be  made  until  after  the  inspec- 
tion report  has  been  approved  by  the  Secretary  of  War. 

(6)  To  the  various  States,  Territories,  and   District  of  Columbia 
for  the  use  of  their  militia,  of  the  stores,  supplies,  etc.,  such  as  are 
furnished  to  the  Army,  with  the  approval  of  the  Secretary  of  War. 

Section  17  of  act  of  Congress  approved  January  21,  1903,  G.  O.  7  of  1903,  and 
section  10  of  War  Department  Circular  dated  November  23,  1903. 

(7)  To  rifle  clubs  formed  under  regulations  prepared  by  the  National 
Board  for  the  Promotion  of  Rifle  Practice  for  their  use,  of  the  maga- 
zine   arms,    ammunition,    equipments,    and    other    ordnance    stores. 
These  sales  are  made  on  application  to  the  War  Department  of  the 
governors  of  the  several  States  and  Territories  in  which  the  clubs  are 
located. 

Act  of  Congress  approved  March  3,  1905. 

(8)  To  the  colleges  and  universities  which  have  complied  with  the 
provisions  of  section  1225,  Revised  Statutes,  of  the  spare  parts,  imple- 
ments, and  appendages  necessaiy  to  keep  the  ordnance  stores  issued 
to  them  in  serviceable  condition.     These  sales  are  made  on  application 
to  the  Chief  of  Ordnance. 


22 

(9)  To  the  Insular  Department  of  the  Philippines,  of  military  stores. 
Act  of  Congress  approved  April  23,  1904,  G.  0.  76  of  1904. 

(10)  To  enlisted  men  of  the  Army  and  to  exploring  or  surveying 
expeditions  authorized  by  law,  of  materials,  stores,  or  supplies,  subject 
to  approval  of  the  Secretary  of  War. 

Sections  3618  and  3692,  Revised  Statutes. 

(11)  To  American  designers,  such  serviceable  ordnance  and  ordnance 
stores  as  may  be  necessary  in  the  development  of  designs  which  may 
be  used  in  the  military  service.     These  sales  are  made  on  application 
to  the  Chief  of  Ordnance. 

Act  of  Congress  approved  April  23,  1904;  G.  O.  76  of  1904,  page  ^29. 

(12)  To  projectors  of  methods  of  conversion,  for  experimental  pur- 
poses only,  of  smoothbore  cannon. 

Act  of  Congress  approved  July  5,  1884. 

(13)  Condemned  ordnance,  and  ordnance  stores  at  private  sale,  at 
prices  to  be  fixed  by  the  Chief  of  Ordnance,  after  they  have  been 
advertised  for  sale  and  unsatisfactory  bids  have  been  received  therefor. 

(14)  Individual  pieces  of  United  States  armament,  when  there  exist 
adequate  sentimental  reasons  in  the  judgment  of  the  Secretary  of  War. 

Act  of  Congress  approved  March  2,  1905. 

(15)  To  expert  riflemen,  sharpshooters,  and  marksmen  of  the  appro- 
priate duplicate  insignia  to  be  worn  on  separate  coats,  and  to  distin- 
guished marksmen  and  distinguished  pistol  shots  of  the  appropriate 
badges  to  replace  those  lost.     Application  to  make  these  purchases 
should  be  forwarded  to  the  Chief  of  Ordnance,  accompanied  by  the 
necessary  evidence  that  the  persons  desiring  to  make  the  purchases  are 
authorized  to  wear  the  insignia. 

Paragraphs  268  and  393,  Firing  Regulations  for  Small  Arms,  1904. 

(16)  Ordnance  and  ordnance  stores  in  the  possession  of  the  organ- 
ized militia  of  the  several   States,  Territories,  and   the    District  of 
Columbia  which  ma}T  become  unserviceable  or  unsuitable  can  be  sold. 
Before  such  a  sale  can  be  made  the  stores  are  examined  by  a  board  of 
officers  of  the  militia. 

77.  The  sales  made  under  the  foregoing  section,  except  those  pro- 
vided for  in  paragraphs  (4),  (5),  and  (16),  are  made  at  the  prices  fixed 
by  the  Chief  of  Ordnance  for  such  sales,  and  these  prices  do   not 
include  the  cost  of  transportation  to  the  address  of  the  purchaser. 

78.  When  condemned  ordnance  and  ordnance  stores  are  ordered  sold 
the  commanding  officers  of  ordnance  establishments,  the  ordnance  offi- 
cers of  military  posts,  or  other  accountable  officers  will  be  charged 
with  conducting  the  sale  in  accordance  with  law  and  regulations. 


23 

79.  When  the  property  ordered  sold  consists  of  obsolete  ordnance 
or  ordnance  stores,  or  of  machinery  at  ordnance  establishments,  the 
special  approval  of  the  Chief  of  Ordnance  of  the  award  is  required. 
In  all  cases  the  award  will  be  made  to  the  highest  bidder,  except  when 
such  a  bid  is  not  satisfactory  to  the  Government.     In  other  cases  of 
sales  of  condemned  property  at  ordnance  establishments  awards  will 
not  be  subject  to  the  approval  of  the  Chief  of  Ordnance,  unless  specific 
instructions  to  that  effect  are  given. 

80.  Transfers  of  ordnance  and  ordnance  stores  are  made  to  other 
bureaus  and  Executive  Departments  by  special  authority  of  the  Sec- 
retary of  War,  but  in  the  Philippines  Division  the  authority  of  the 
division  commander  is  sufficient. 

81.  Officers,  in  forwarding  to  the  Ordnance  Office  proposals  for  the 
purchase  of  ordnance,  ordnance  stores,  etc.,  or  in  reporting  on  any  pro- 
posals referred  to  them,  in  all  cases  state  whether  the  articles  bid  for 
have  been  advertised  and  offered  for  sale.     They  also  state  the  condi- 
tion of  the  stores  and  their  views  as  to  the  sufficiency  of  the  prices 
offered. 

ARTICLE  VII. 
NEWSPAPER  ADVERTISING  AND  PRINTING. 

See  A.  R.  498,  499,  and  500.  Authority  to  advertise. 
501  and  502.  Insertions  in  papers. 

503.  Wording  of  advertisement. 

504,  505,  506,  507,  and  508.  Charges,  and  accounts  for  payment. 
511  and  51  .  Printing  of  papers. 

513.  Blank  forms  and  books,  how  obtained. 

82.  Officers  of  the  Ordnance  Department  requesting  authority  to 
invite  proposals  by  advertisement  in  newspapers  will  state  in  their 
application  the  approximate  amount  of  money  to  be  expended  under 
the  advertisement;  and  before  the  commencement  of  each  fiscal  year 
will  request  general  authority  to  advertise  during  the  ensuing  year, 
stating  the  number  of  newspapers  in  each  city  in  which  the  advertising 
is  to  be  done  and  the  number  of  insertions  desired.     The  request 
should  be  as  comprehensive  as  practicable,  so  as  to  save,  if  possible, 
making  similar  requests  throughout  the  year. 


24 


ARTICLE  VIII. 

PURCHASE    OF  SUPPLIES  AND   ENGAGEMENT  OF 

SERVICES. 

GENERAL   PROVISIONS. 

See  A.  R.  514.  Authority  for  contract  or  purchase. 

515.  Labor  of  troops  or  employees  for  contractors  forbidden. 
516  and  517.  Articles  of  foreign  and  domestic  production. 

518.  Personal  services,  what  and  how  procured. 

519.  Making    purchases    without  competition   not    allowed.     Officer 

responsible  for  his  action. 

548.  Purchases  by  contract. 

549.  Purchases  in  open  market. 

550.  Prevailing  prices  determined  before  purchasing  in  open  market. 
552.  Report  of  open  market  purchases. 

556.  Contracts  by  purchasing  officers  without  approval  of  chief  of  bureau. 
Ordnance  Orders  No.  1  of  1907. 

83.  No  Executive  Department  or  other  Government  establishment 
of  the  United  States  shall  expend,  in  any  one  fiscal  year,  any  sum  in 
excess  of  appropriations  made  by  Congress  for  that  fiscal  year,  or 
involve  the  Government  in  any  contract  or  other  obligation  for  the 
future  payment  of  money  in  excess  of  such  appropriations  unless  such 
contract  or  obligation  is  authorized  by  law.  Nor  shall  any  Depart 
ment  or  any  officer  of  the  Government  accept  voluntary  service  for 
the  Government  or  employ  personal  service  in  excess  of  that  author- 
ized by  law,  except  in  cases  of  sudden  emergency  involving  the  loss 
of  human  life  or  the  destruction  of  property.  All  appropriations 
made  for  contingent  expenses  or  other  general  purposes,  except  appro- 
priations made  in  fulfillment  of  contract  obligations  expressly  author- 
ized by  law,  or  for  objects  required  or  authorized  by  law  without  ref- 
erence to  the  amounts  annually  appropriated  therefor,  shall,  on  or 
before  the  beginning  of  each  fiscal  year,  be  so  apportioned  by  monthly 
or  other  allotments  as  to  prevent  expenditures  in  one  portion  of  the 
year  which  may  necessitate  deficiency  or  additional  appropriations  to 
complete  the  service  of  the  fiscal  year  for  which  said  appropriations 
are  made;  and  all  such  apportionments  shall  be  adhered  to  and  shall 
not  be  waived  or  modified  except  upon  the  happening  of  some  extra- 
ordinary emergency  or  unusual  circumstance  which  could  not  be 
anticipated  at  the  time  of  making  such  apportionment,  but  this  pro- 
vision shall  not  apply  to  the  contingent  appropriations  of  the  Senate 
or  House  of  Representatives;  and  in  case  said  apportionments  are 
waived  or  modified  as  herein  provided,  the  same  shall  be  waived  or 
modified  in  writing  by  the  head  of  such  Executive  Department  or 
other  Government  establishment  having  control  of  the  expenditure, 
and  the  reasons  therefor  shall  be  fully  set  forth  in  each  particular 


25 

case  and  communicated  to  Congress  in  connection  with  estimates  for 
any  additional  appropriations  required  on  account  thereof.  Any 
person  violating  any  provision  of  this  section  shall  be  summarily 
removed  from  office  and  may  also  be  punished  by  a  fine  of  not  less 
than  one  hundred  dollars  or  by  imprisonment  for  not  less  than  one 
month. 
Sec.  3679,  R.  S.,  amended  by  Act,  February  27,  1906. 

84.  All  purchases  and  contracts  for  supplies  or  services  in  any  of 
the  Departments  of  the  Government,  except  for  personal  services, 
shall  be  made  by  advertising  a  sufficient  time  previously  for  proposals 
respecting  the  same,  when  the  public  exigencies  do  not  require  the 
immediate  delivery  of  the  articles  or  performance  of  the  service,  and 
shall  be  purchased  where  they  can  be  procured  the  cheapest,  quality 
and   cost  of   transportation    and   the   interests   of    the   Government 
considered. 

85.  The  "exigency"  contemplated  by  the  statute  is  one  of  time 
only,  and  it  can  exist  only  where  an  immediate  delivery  or  perform- 
ance is  required  by  public  necessity.     If  there  is  time  to  advertise  or 
there  is  time  to  secure  competitive  sealed  proposals  either  by  mail  or 
messenger,  there  is  no  "  public  exigency."     In  time  of  peace,  cases 
of  ci  public  exigency"  will  ordinarily  be  such  as  arise  from  accidents. 

86.  For  purchases  made  in  open  market  by  reason  of  a  "public 
exigency,"  denominated  "  Open-market  Emergency  Purchases,"  appli- 
cation to  the  Chief  of  Ordnance  for  special  authority  will  be  required 
only  when  the  amount  involved  exceeds  $200.     Such  application  may 
be  made  by  telegraph.     In  making  open-market  emergency  purchases 
it  is  desired  that  if  possible  competition  without  advertisement  be 
secured  by  communicating  with  the  principal  dealers  with  a  view  to 
obtaining  the   prices   for   the   immediate   delivery   of    the   supplies 
required. 

87.  Purchases  of  ordnance  and  ordnance  stores  and  supplies  and  the 
procurement  of  services  may  be  made  by  the  Ordnance  Department  in 
open  market,  in  the  manner  common  among  business  men,  when  the 
aggregate  of  the  amount  required  does  not  exceed  $500,  but  every  such 
purchase  exceeding  $100  shall  be  immediately  reported  to  the  Secretary 
of  War. 

Act  of  June  12,  1906,  33  Stat.  L.,  275. 

88.  In  all   contracts  for  material  for  any  public  improvement  the 
Secretary  of  War  shall  give  preference  to  American  material;  and  all 
labor  thereon  shall  be  performed  within  the  jurisdiction  of  the  United 
States. 

A.ct  of  March  3,  1875,  18  Stat.  L.,  455. 


26 


89.  *     *     *     When  in  the  opinion  of  the  Secretan-  of  War  it  it 
necessary  to  purchase  material  abroad  for  the  manufacture  of  sack? 
for  artillery  cartridges,  it  shall  be  admitted  free  of  duty. 
Provided  that  no  contract  for  oil-tempered  and  annealed  steel  for  high 
power  coast-defense  guns  and  mortars  shall  be  made  at  a  price  exceed 
ing  21  cents  per  pound,  except  for  nickel  steel.  That  al 
material  purchased  under  the  foregoing  provisions  of  this  act  shal 
be  of  American  manufacture,  except  in  cases  when  in  the  judgment  ol 
the  Secretary  of  War,  it  is  to  the  manifest  interest  of  the  Unite< 
States  to  make  purchases  in  limited  quantities  abroad,  which  materia 
shall  be  admitted  free  of  duty. 

Act  of  March  15,  1898,  30  Stat.  L.,  326,  and  32  Stat.  L.,  1025. 
Act  of  March  3,  1903,  32  Stat.  L.,  1027. 

90.  No  contract  for  the  expenditure  of  an}^  portion  of  the  mone} 
provided,  or  that  may  be  hereafter  provided,  for  the  purchase  of  stee 
shall  be  made  until  the  same  shall  have  been  submitted  to  public  com 
petition  by  the  Department  by  advertising. 

Act  of  February  24,  1891,  26  Stat.  L.,  767. 

91.  A  purchase  can  not  be  made  under'an  appropriation  when  th( 
amount  available  under  it  is  insufficient  to  pay  for  the  purchase  con 
templated.     A  contract  can,  however,  be  entered  into  when  authorizec 
by  law,  even  if  there  be  no  appropriation  yet  available  to  pay  for  tht 
obligation  thus  incurred.     A  contract  can  not  be  made  to  bind  th( 
United  States  to  the  payment  of  any  sums  not  contemplated  in  the  aci 
of  Congress  which  authorized  the  contract. 

SPECIAL   PROVISIONS. 

See  O.  O.  No.  19  of  1905,  payment  of  purchases  by  post  ordnance  officers. 
No.  1  of  1907,  methods  of  purchases,  etc. 

92.  Commanding  officers  of  arsenals  and  other  ordnance  establish 
ments  and  such  other  officers  as  may  be  detailed  for  the  duty  are  author 
ized  to  contract  on  behalf  of  the  United  States  for  and  to  make  the 
necessar}^  purchases  of  ordnance,  ordnance  stores,  and  supplies,  anc 
the  procurement  of   services  under   the  direction  of   the   Chief   ol 
Ordnance. 

93.  The  acceptance  of  the  voluntary  services  of  a  tire  departmem 
to  extinguish  fires  at  arsenals  or  depots  is  proper,  and  such  and  similai 
cases  do  not  conflict  with  the  prohibition  contained  in  section  3679. 
Revised  Statutes,  as  amended. 

94.  Section  3744,  Revised  Statutes,  requires  that  every  contract 
shall  be  reduced  to  writing  and  signed  by  the  contracting  parties  witb 
their  names  at  the  end  thereof.     This  requirement  is  mandatory  and 


27 

contracts  which  do  not  comply  with  it  are  void.  Offers  and  accept- 
ances by  letter  are  preliminary  memoranda  only  and  do  not  constitute 
a  valid  contract  within  the  meaning  of  the  statute. 

95.  Written  contracts  for  the  construction  of  any  public  building  or 
the  prosecution  or  completion  of  any  public  work,  etc.,  at  an  ordnance 
establishment;  for  personal  services;  or  those  providing  for  procuring 
material  which  contain  terms  not  in  conformity  with  the  various  instruc- 
tions to  bidders  and  specifications  published  by  the  Ordnance  Depart- 
ment governing  the  procurement  of  such  material,  require  the  approval 
of  the  Chief  of  Ordnance.     Such  contracts  are  not  properly  entered 
into  until  they  receive  that  approval. 

96.  Contracts  once  executed  will  be  strictly  construed,  and  contract- 
ors will  not  be  permitted  or  authorized  to  vary  from  the  standards  or 
specifications  of  the  Department. 

97.  All  contracts  which  shall  be  entered  into  by  officers  or  agents 
of  the  United  States  involving  the  employment  of  labor  in  the  States 
composing  the  Union,  or  the  Territories  of  the  United  States  contigu- 
ous thereto,  shall,  unless  otherwise  provided  b}^  law,  contain  a  stipu- 
lation forbidding,  in  the  performance  of  such  contracts,  the  employment 
of  persons  undergoing  sentences  of  imprisonment  at  hard  labor  which 
have  been  imposed  by  courts  of  the  several  States,  Territories,  or 
municipalities  having  criminal  jurisdiction. 

The  contracts  to  which  this  applies  are  those  for  the  construction  of 
any  public  building,  or  the  prosecution  or  completion  of  any^  public 
work,  or  for  repairs  on  any  public  building  or  public  work,  or  for  the 
manufacture,  alteration,  or  repair  of  any  article  of  ordnance  or  ord- 
nance stores,  or  for  the  rendering  of  any  service,  whether  personal  or 
not,  which  involves  the  direct  employment  of  labor  of  any  character; 
but  are  not  those  for  the  purchase  of  articles  already  in  the  state  in 
which  purchased.  The  term  "contract"  covers  all  kinds  of  agree- 
ments, whether  written  or  otherwise. 

98.  Ordnance  and  ordnance  stores  procured  by  contract  or  open  pur- 
chase are  required  to  pass  the  same  inspection  and  proof  as  if  fabri- 
cated at  the  arsenals  and  armories. 

99.  In  order  to  expedite  the  delivery  of  material,  and  to  determine 
its  quality  before  delivery  at  its  destination,  officers  of  ordnance  by 
whom  such  material  may  be  ordered  will  have  it  inspected  during 
manufacture,  or  prior  to  its  shipment  to  destination,  when  the  inter- 
ests of  the  Department  are  benefited  thereby.     For  this  purpose  com- 
manding officers  of  arsenals  and  the  ordnance  officers  on  inspection 
duty  at  different  points,  will  make,  when  requested  by  purchasing 


28 


officers,  inspection   of   material   that   may   be   ordered   from   manu- 
facturers or  dealers  in  their  vicinity. 

When  the  commanding  officer  of  an  ordnance  establishment 
an  order  for  material  to  a  manufacturer  or  dealer  at  a  distance  from 
his  post,  or  in  the  vicinity  of  one  of  the  places  above  referred  to, 
he  will  communicate  directly  with  the  proper  ordnance  officer,  request- 
ing that  the  necessary  inspections  be  made,  and  will  furnish  all  infor- 
mation to  enable  the  duty  to  be  properly  performed. 

Inspectors  will  furnish  commanding  officers  of  ordnance  establish- 
ments with  detailed  reports  of  the  results  of  inspection,  the  date  of 
each  shipment,  and  the  probable  dates  of  completion  of  orders. 

ADVERTISING   FOR   PROPOSALS. 

See  A.  R.  520.  Time  from  advertising  to  opening  of  bids. 

521.  Advertisements  not  giving  fixed  standards. 

522.  Guaranties  or  certified  checks  required. 

523.  By  whom  issued. 

524.  Copy  to  proper  Bureau  of  War  Department. 
Ordnance  Orders  No.  1  of  1907. 

The  notices  prescribed  by  paragraph  524,  A.  R.,  are  not  required  to  be  forwarded, 
when  issued,  to  the  Ordnance  Bureau. 

100.  Prior  to  the  close  of  each  fiscal  3- ear  there  will  be  prepared,  at 
each  arsenal  or  other  ordnance  establishment,  a  catalogue  of  such  sup- 
plies as  will  probably  be  needed  during  the  coming  fiscal  }'ear,  and 
this  catalogue  will  contain  the  advertisement,  the  instructions  to  bid- 
ders, and  the  form  of  proposal  on  which  to  submit  bids. 

101.  For  other  supplies  needed  at  any  time  during  the  year,  for 
which  there  are  no  contracts  under  which  they  may  be  purchased,  the 
advertising  will  be  b\7  newspaper  or  circular,  and  the  length  of  time 
need  only  be  such  as  will  insure  proper  competition. 

PROPOSALS. 

See  A.  R.  525,  526,  527,  528,  529,  530,  531,  532,  and  535.  Information  for  bidders. 
533  and  534.  Guaranties. 

536.  Separate  proposals  for  each  place. 

537.  Proposals  securely  kept  till  opened. 

538.  Withdrawal  of  proposals  by  bidders. 

539.  540,  and  541.  Opening  and  abstracting  of  proposals. 
Ordnance  Orders  No.  1  of  1907. 

102.  When  proposals  are  called  for,  the  instructions  prepared  for 
bidders  should  be  full  and  explicit,  covering  all  the  requirements  of 
the  Department  and  embracing  such  information  as  would  guide  parties 
unfamiliar  with  the  business  methods  of  the  Government;  if  liqui- 
dated damages  are  to  be  provided  for  in  a  contract,  notice  to  that  effect 
must  be  given  for  prospective  bidders. 


29 

103.  The   proposals   submitted   must   be   in   accordance  with   the 
advertisement.     A  bid  not  complying  essentially  with  the  advertise- 
ment can  not  be  accepted. 

104.  In  all  specifications  for  public  works  the  special  attention  of 
the  contractors  must  be  called  to  the  Eight-hour  Act,  in  order  that 
they  may  be  advised  that  should  they  fail  to  comply  therewith  they 
will  be  reported  b}r  the  officers  of  the   Department  for  such  action  as 
the  Department  of  Justice  may  deem  it  proper  to  take. 

AWARDS. 

See  A.  R.  542,  544. 

543.     Awards  generally  to  lowest  responsible  bidder. 
545.  Evidence  of  ability  to  carry  out  proposal. 
546  and  547.  Abstract  of  proposals. 
Ordnance  Orders  No.  1  of  1907. 

105.  Lack  of  commercial  standing  on  the  part  of  the  bidder,  or 
inadequate  facilities  or  plant  on  the  part  of  the  manufacturer,  will 
constitute  good   and   sufficient  grounds   for   the  rejection   of    bids. 
Abnormally  low  bids  should  be  subjected  to  the  strictest  scrutiny  and 
comparison  with  prevailing  market  rates.     All  bids   received   from 
contractors  who  have  failed  unjustifiably  to  fill  former  contracts  with 

(the  Government  shall  be  rejected. 

\ 

CONTRACTS. 

General. 
See  A.  R.  553,  554,  557  to  564  inclusive. 

106.  It  shall  be  the  duty  of  the  Secretary  of  War,  of  the  Secretary 
of  the  Navy,  and  of  the  Secretary  of  the  Interior  to  cause  and  require 
every  contract  made  by  them  severally  on  behalf  of  the  Government, 
or  by  their  officers  under  them  appointed  to  make  such  contracts,  to 
be  reduced  to  writing   and  signed  by  the  contracting  parties  with 
their  names  at  the  end  thereof.     *     *     * 

Sec.  3744,  R.  S. 

107.  A  contract  or  award  must  comply  essentially  with  the  terms 
of  the  advertisement  on  which  it  is  based,  for  to  make  out  a  contract 
differing  therefrom  would  be  to  procure  the  articles  contracted  for 
without  advertising. 

Ordnance. 

See  Ordnance  Orders  No.  17  of  1906,  No.  1  of  1907. 

108.  Contracts  will  be  so  drawn  as  to  provide  generall}7  for  the 
following: 

First.   Date  of  commencement  and  date  of  ending. 


30 


'k  done 


Second.  Inspection  of  articles  or  material  furnished  or  work  done 
by  proper  officers  of  the  Ordnance  Department. 

Third.  Making  of  payments  not  oftener  than  once  a  month,  and  f  o  • 
the  deduction  from  partial  payments  of  a  certain  per  cent  of  th«; 
amount,  to  be  retained  until  completion  of  work. 

Fourth.  Making  changes  in  the  specifications,  and  for  allowance  fo  • 
increase  or  decrease  of  cost  caused  thereby. 

Fifth.  In  case  of  failure  of  contractor  to  carry  out  terms  of  contract: 

(a)  For  annulment  of  contract  and  it§  completion   by  contracting 
officer  in  such  manner  as  he  may  deem  best  for  the  interests  of  th } 
public  service,  charging  contractor  excess  of  cost  resulting  therefrom. 

(b)  Instead  of  annulment  of  contract,  waiving  of  the  time  limit  and 
permitting  contractor  to  complete  contract  within  reasonable  time, 
extra  expenses  and  other  actual  damages  and  losses  that  United  State  5 
may  sustain  to  be  charged  to  contractor. 

(c)  When  deliveries  of  supplies  are  not  made  within  required  periods, 
their  purchase  in  open  market,  and  excess  of  cost  charged  to  con- 
tractor. 

Sixth.  Protection  of  United  States  against  all  liability  on  accoun 
of  patent  rights. 

Seventh.  The  nonemployment  of  convict  labor. 
Eighth.  The  prohibition  of  transfer  of  contracts  or  any  interes 
therein  to  any  other  party. 

Ninth.  That  Members  of  or  Delegates  to  Congress  or  anyon< 
belonging  to  or  employed  in  military  service  shall  not  be  admitted  t< 
share  of  contract. 

Tenth.  That  all  doubts  or  disputes  be  referred  to  the  Chief  o 
Ordnance  for  decision. 

BONDS. 
See  A.  R.  567.  When  required. 

568  and  578.  How  executed. 

569.  On  contracts  for  public  buildings. 

571,  573,  576,  577,  and  579.  Sureties. 

572.  Corporation  as  principal. 
Ordnance  Orders  No.  1  of  1907. 

108^.  Whether  or  not  a  bond  shall  be  waived  when  permissible 
decided  by  commanding  officers,  who  are  responsible  in  the  exercise 
of  this  discretion. 


31 

ARTICLE  IX. 
MONEY  ACCOUNTABILITY. 

PUBLIC   MONEYS. 

See  A.  R.  581,  582, 583. 

Ordnance  Orders  No.  6  of  1906. 

109.  Funds  received  by  disbursing  officers  consist  either  of  advances 
from  the  Treasury,  transfers  from  other  officers,  or  the  proceeds  of 
sales  or  rent  of  ordnance  property. 

110.  Funds  expended  consist  either  of  disbursements  in  payment 
of  purchases  or  services,  transfers  to  other  officers,  or  refundments 
into  the  Treasury. 

111.  Public  funds  placed  to  the  credit  of  a  disbursing  officer  in  any 
of  the  designated  depositories  are  not  withdrawn  except  in  payment 
of  public  creditors  on  checks  drawn  in  their  favor. 

112.  Officers  of  the  Ordnance   Department  are  not  authorized  to 
turn  over,  to  any ,  person  whatever,  public  funds  in  their  custody, 
without  orders  clearly  expressing  such  action. 

DISBURSING    OFFICERS. 

See  A.  R.  86,  584,  585, 586, 589  to  597  inclusive,  634, 910. 
Ordnance  Orders  No.  6  of  1906. 

113.  When  a  permanent  change  in  the  command  of  an  armory, 
arsenal,   depot,  or  other  ordnance  establishment  occurs,  the  officer 
relieved  prepares  and  adjusts  all  accounts  both  for  money  and  prop- 
erty.    He  makes  and  gives  to  the  officer  relieving  him  a  certified 
abstract  of  all  outstanding  debts,  and  no  outstanding  claims  other, 
than  those  embraced  in  such  abstract  are  settled  without  instructions 
from  the  Ordnance  Office. 

114.  No  officer  disbursing  or  directing  the  disbursement  of  money 
for  the  military  service  will  take,  receive,  or  apply  to  his  own  use  any 
gain  or  emolument,  under  the  guise  of  presents  or  otherwise,  for 
negotiating  or  transacting  any  public  business  other  than  what  is  or 
may  be  allowed  by  law. 

115.  As  the  Treasury  regulations  require,  on  the  death  of  a  dis- 
bursing officer,  that  any  funds  to  his  credit  with  a  United  States 
depository  be  refunded  into  the  Treasury,  his  successor,  if  such  funds 
are  not  previously  transferred,  forwards  an  official  statement  of  the 
balance  on  deposit  to  the  Ordnance  Office,  for  the  action  referred  to. 

8446—07 3 


32 

116.  Any  officer  failing  to  render  his  accounts  is  deemed  a  defaulter, 
and  subject  to  all  the  penalties  prescribed  for  the  embezzlement  of 
public  money. 

TRANSFERS. 

See  A.  R.  598,  599. 

Ordnance  Orders  No.  6  of  1906. 

117.  Invoices  and  receipts  used  in  the  transfer  of  funds  are  made 
in  manuscript.     They  are  inclosed  in  each  of  the  accounts  current. 
When  an  officer  charges  himself  with  funds  for  which  a  deceased 
officer  was  accountable,  the  invoice  is  certified  to  by  the  board  of 
survey  making  the  inventory,  or  by  other  competent  testimony. 

CHECKS. 

See  A.  R,  600  to  608  inclusive. 

Ordnance  Orders  No.  6  of  1906. 

OFFICIAL   CHECK   BOOKS. 

See  A.  R.  609,  610,  611. 

CERTIFICATES   OF    DEPOSIT. 

See  A.  R.  612,  613,  614,  616,  617,  618. 

Ordnance  Orders  No.  6  of  1906  and  No.  1  of  1905. 

MONEY  ACCOUNTS. 

APPROPRIATIONS . 

See  A.  R.  621,  622,  623,  624,  626,  627. 
Ordnance  Orders  No.  22  of  1905. 

118.  The  principal  appropriations  under  control  of  the  Ordnance 
Department  are   "Ordnance  Service,"   "Ordnance  Stores  arid  Sup- 
plies," "Ordnance  Stores — Ammunition,"  "Manufacture  of  Arms," 
"Small  Arms  Target  Practice,"  "Armament  of  Fortifications,"  "For- 
tifications in  Insular  Possessions,"  and  "Repairs  of  Arsenals."     The 
titles  and  objects  of   these  appropriations,  with  the  annual  amounts 
authorized,  are  published  annually  in  Ordnance  Orders  near  the  conclu- 
sion of  the  session  of  Congress  at  which  they  are  made.     The  appro- 
priation   "Ordnance   Material — Proceeds   of    Sales"    and    the   fund 
"Replacing  Ordnance  and  Ordnance  Stores"  are  not  appropriations 
directly  made  by  Congress,  but  the  various  amounts  credited  to  them 
are  authorized  by  law.     In  the  former  case,  by  act  of  March  3,  1875, 
the  sum  of  $75,000  is  authorized  to  be  expended  annually  out  of  the 
net  proceeds  of  sales  of  useless  ordnance  material  for  the  purpose  of 
procuring  a  supply  of  material  adapted  to  the  present  wants  of  the 
service.     In  the  latter  case,  by  act  of  April  23,  1904,  all  moneys  aris- 
ing from  the  disposition  authorized  by  law  and  regulations  of  service- 


33 

able  ordnance  and  ordnance  stores  are  authorized  for  expenditure  to 
replace  ordnance  and  ordnance  stores  throughout  the  fiscal  year  in 
which  the  disposition  was  effected  and  throughout  the  following  year. 

119.  The  title  of  an  annual  or  biennial  appropriation  is  always  fol- 
lowed by  the  designation  of  the  year  or  years  for  which  the  appro- 
priation was  made;  the  title  of  a  permanent   appropriation   is   not 
followed  by  the  designation  of  any  year. 

120.  All  orders  from  the  Ordnance  Office  directing  or  authorizing 
the  expenditure  of  public  money  for  any  purpose  will  designate  the 
appropriation  to  which  the  expenditure  shall  be  charged  and   the 
amount.     In  the  event  of  any  orders  being  received  at  any  ordnance 
establishment  without    such    designation    of    appropriation  and   of 
amount,  the  papers  will  be  immediately  returned,  calling  attention  to 
the  omission. 

121.  The  object  of  a  system  df  money  accounts  is  to  insure  the 
application  of  public  resources  to  their  prescribed  ends;  and  this  is 
effected  by  furnishing  those  to  whose  supervision  such  transactions  are 
committed  by  law  with  the  data  or  evidence  upon  which  they  can  base 
an  intelligent  and  correct  judgment  touching  the  fidelity  with  which 
the  trust  confided  has  been  executed. 

ACCOUNTS   CURRENT. 

See  A.  R.  630,  631,  632,  633. 

Ordnance  Orders  No.  6  of  1906. 

122.  The  monthly  account  current  shows  where  the  balance  of  pub- 
lic funds  for  which  the  officer  is  responsible  is  deposited. 

123.  A  recapitulation  or  general  account  of  the  receipts  and  expend- 
itures during  each  month,  for  the  purpose  of  comparison  and  balance, 
is  made  in  the  account  current.     This  account  is  rendered  by  every 
officer  in  the  possession  of  public  funds,  whether  he  makes  expendi- 
tures during  the  month  or  not. 

124.  The  statement  of  receipts  and  expenditures  under  each  appro- 
priation, printed  upon  the  back  of  the  account  current,  is  always  made 
on  the  copy  for  the  Ordnance  Office.     When  the  number  of  appro- 
priation accounts  exceed  the  number  of  columns  allotted  for  that  pur- 
pose, a  slip  of  paper  is  pasted  along  the  first  blank  column,  in  the  form 
of  a  leaf,  sufficiently  large  to  contain  the  additional  headings.     The 
same  expedient  is  applied  to  abstracts  of  disbursements  under  like 
circumstances. 


34 

VOUCHERS. 

See  A.  R.  635,  636,  637,  639  to  656  inclusive. 
Ordnance  Orders  No.  23  of  1904. 
Ordnance  Orders  No.  9  of  1905. 
Ordnance  Orders  No.  6  of  1906. 

125.  Disbursing  officers  should  always  bear  in  mind  that  the  accounts 
which  they  state  are  to  be  examined  and  decided  upon  by  accounting 
officers  who  may  be  unacquainted  with  the  professional  business  to 
which  the  accounts  relate,  and  who  can  not  be  presumed  to  be  familiar 
with  all  its  details,  and  whose  duty  it  is  to  suspend  or  to  disallow  ac- 
counts the  propriety  of  which  is  not  made  manifest  to  them.    Terms  of 
art  or  technical  phrases  should  be  sparingly  used  in  stating  accounts 
when  terms  in  common  use  are  equally  applicable. 

126.  No  substitution  of  names,  dates,  services,  prices,  or  things  of 
any  kind  are  made;  the  transaction  on  which  the  charges  are  made  are, 
in  all  cases,  truly  represented  on  the  face  of  the  voucher. 

127.  When  expenditures  under  different  appropriations  occur  in  one 
voucher,  the  items  pertaining  to  each  are  entered  under  it.     As  the 
varying  character  of  the  work  precludes  a  similar  arrangement  of  the 
workmen  on  the  pay  rolls,  the  officer  in  command  sees  that  the  amounts 
charged  to  the  several  appropriations  are  carefully  compiled  from  the 
daily  reports  of  the  foremen  and  master  workmen,  and  that  these  reports 
are  correctly  prepared. 

128.  A  voucher  for  a  purchase,  or  for  services  not  personal,  must 
have  expressed  on  its  face,  immediately  below  the  statement  of  the 
account,  the  mode  of  purchase  or  engagement,  using  therefor  one  of 
the  following  notations: 

1.  Under  contract,  dated ,  19 — 

2.  Under  public  notice,  dated ,  19 — . 

3.  Under  oral  agreement,  without  advertising. 
A.  K.  640. 

129.  If   the   service  charged   be  of   an  unusual  kind,  or  if  it  be 
charged  at  an  unusual  rate,  or  if,  from  any  cause,  the  charge  is  liable 
to  misconception,  the  necessary  explanations  are  given  on  the  voucher. 

130.  All  vouchers  for  disbursements  of  public  funds  will  be  pre- 
pared by  the  commanding  officer.     The}7  will  be  verified,  the  appro- 
priations  stated,  the  aggregate  amount   of   funds  required  to  make 
payment  be  embraced  in  the  certificate,  the  voucher  be  certified  to  by 
the  commanding  officer  and,  when  thus  completed,  will  be  turned  over 
to  the  disbursing  officer  for  payment. 

All  such  vouchers  must  be  free  from  erasures  or  interlineations  and 
must  present  evidence  of  accuracy  and  neatness,  and  clerks  who  are 


35 

not  accurate  will  not  be  employed  on  such  work.  Pay  rolls  or  other 
cash  vouchers  will  not  be  prepared  by  the  clerks  of  a  disbursing  offi- 
cer, unless  the  latter  be  the  commanding  officer.  Whenever  any 
alterations  are  necessary,  the  circumstances  must  be  fully  set  forth 
and  explained,  in  an  attached  paper,  over  the  signature  of  the  com- 
manding officer. 

Disbursing  officers  are  forbidden  to  make  payment  on  any  voucher 
unless  completed  in  all  respects,  as  indicated  above. 

131.  In  cases  where  copies  of  papers  are  necessary  to  establish  the 
validity  of  a  voucher  in  a  disbursing  officer's  account,  the  copies  will 
be  certified  by  some  officer  other  than  the  disbursing  officer  claiming 
credit  on  the  voucher. 

132.  Weighers'  certificates  are  not  required  to  be  attached  to  vouch- 
ers for  payment  for  fuel. 

133.  When  the  attaching  of  an  oath  to  a  duplicate  voucher  involves 
increased  expense  to  the  United   States,  disbursing  officers  will  not 
have  the  certificate  and  seal  of  the  notary  attached  thereto,  but  will 
have  a  certified  copy  made  of  the  affidavit  and  certificate  on  the  face 
of  the  duplicate  voucher,  the  same  being  certified  as  a  true  copy  by 
an  officer  or  responsible  party  other  than  the  disbursing  officer. 

134.  The  Abstract  of  Disbursements  is  an  index  and  summary  of 
all  the  vouchers  classified  under  the  respective  appropriations. 

135.  All  the  expenses  of  the  month  are,  if  practicable,  paid  and 
embraced  in  the  abstract  for  that  month.     Payments  made  in  one 
month  are  not  included  in  the  abstract   for  another  month.      The 
vouchers  are  numbered  and  entered  in  one  continued  series  in  the 
order  of  pa}7ment. 

Transfers  and  deposits  are  not  entered  in  the  abstract,  but  in  the 
account  current. 

136.  The  accounts  of  deceased  workmen  or  other  creditors  are  for- 
warded to  the  Ordnance  Office,  with  the  proper  evidence  that  the 
claimant  is  the  legal  representative  of  the  deceased.     Where  ''letters 
of  administration"  are  not  taken  out.  the  affidavit  of  the  claimant  to 
his  or  her  connection  to  the  deceased  as  nearest  of  kin,  attested  by  the 
depositions  of  two  disinterested  witnesses,  well  acquainted  with  the 
parties,  is  required   as  satisfactory  evidence  of   the  validit\T  of  the 
claim.     The  certificate  and  seal  of  a  court  of  record  must  be  appended 
to  the  depositions  as  evidence  that  the  person  administering  the  oaths 
was  duly  commissioned  and  acting  in  his  official  capacity  at  the  time 
of  the  execution  of  the  foregoing  papers. 


36 

When  the  amount  is  small,  and  the  circumstances  of  the  claimant 
render  the  expense  of  obtaining  the  latter  certificate  burdensome,  it 
may  be  omitted,  to  be  furnished  subsequently  at  the  option  of  the 
accounting  officer. 

137.  Duplicate  sets  of  vouchers  are  retained  by  disbursing  officers 
to  guard  against  the  accidental  loss  of  those  forwarded  for  settlement, 
and  to  preserve  a  record  of  the  transactions  at  the  post. 

Vouchers  in  packages  of  a  convenient  size  are  bundled,  labeled,  and 
filed  away  for  future  reference. 

PECUNIARY   RESPONSIBILITY   OF   OFFICERS. 
See  A.  R.  657,  658. 

138.  As  the  commanding  officer  of  an  armory,  arsenal,  or  other 
ordnance  establishment  directs  for  what  purposes  the  public  funds 
shall  be  disbursed,  while  the  ordnance  storekeeper,  or  the  officer  acting 
as  such,  disburses  the  money,  all  expenditures  disallowed  for  other 
than  informal  causes  are  charged  to  the  officer  ordering  the  disburse- 
ment. 

ADMINISTRATIVE    EXAMINATION   OF   MONEY   ACCOUNTS. 

See  A.  R.  659,  660. 

ALLOTMENTS   AND    ESTIMATES. 

See  Ordnance  Orders  No.  22  of  1905  and  Nos.  12  and  22  of  1906. 

139.  Under  the  provisions  of  law,  the  various  annual  and  biennial 
appropriations  made  for  the  service  of  the  Ordnance  Department  are, 
on  or  before  the  beginning  of  each  fiscal  year,  apportioned  by  the 
Secretary  of  War  so  as  to  prevent  undue  expenditures  in  one  portion 
of  a  year  that  may  require  deficiency  or  additional  appropriations  for 
the  remainder  of  the  year.     The  allotments  under  annual  and  biennial 
appropriations  are  made  from  these  apportionments,  in  order  that  all 
the  obligations  incurred  under  any  of  these  appropriations  during  any 
period  of  a  year  shall  not  exceed  the  apportionment  made   by  the 
Secretary  of  War  for  that  period. 

140.  Orders  for  the  manufacture  and  procurement  of  ordnance, 
ordnance   stores  and  supplies,  and  the  making  of   other   necessary 
expenditures  given  by  the  Chief  of  Ordnance,    are  transmitted  to 
commanding  officers,  either  by  duly  approved  estimates,  making  at 
the  same  time  an  allotment  of  funds  to  cover  the  expenditure;  or  by 
independent  instructions  directing  the  expenditure  and  providing  an 
allotment  to  cover  or  inaugurate  it;  or  in  certain  cases  b}7  making  an 
allotment  to  defray  contingent  expenses  and  to  cover  expenditures 
made  by  commanding  officers  without  the  special  approval  of  the 
Chief  of  Ordnance. 


37 

141.  Allotments  are  of  three  kinds:  Annual,  semiannual,  and  spe- 
cial.    Annual  allotments  are  those  providing  for  expenditures  of  a 
continuous  or  contingent  character,  extending  through  a  year  or  the 
greater  part  thereof.     Similarly,  semiannual  allotments  apply  to  a 
semiannual    period.     Special    allotments    are    those    providing    for 
expenditures  of  a  special  character,  extending  over  a  brief  or  long 
period  of  time. 

142.  With  a  view  of  enabling  commanding  officers  to  manufacture 
or  purchase,  without  the  special  approval  of  the  Chief  of  Ordnance, 
limited  quantities  of  ordnance  stores  required  to  fill  orders  for  sup- 
plies or  requisitions  for  stores  which  are  not  on  hand  and  have  not 
been  authorized  by  previous  allotments,  or  to  make  sales,  there  will 
be  set  aside  on  the  books  of  the  Ordnance  Office  for  each  of  the  prin- 
cipal ordnance  establishments,  annual  or  semiannual  allotments  for 
contingencies,  or  both,  under  the  proper  appropriations,  to  provide 
for  such  purchases  or  manufactures. 

143.  When  the  Chief  of  Ordnance  directs  a  considerable  expenditure 
at  an  arsenal  not  provided  for  in  previous  allotments,  tjie  order  will 
direct  the  commanding  officer  to  submit  an  estimate  of  the  funds 
required  to  cover  the  expenditure,  and  will  notify  him  that  a  stated 
amount  under  a  designated  appropriation  has  been  set  aside  for  inau- 
gurating the  purpose.     When  a  commanding  officer  desires  authority 
to  purchase  material  to  maintain  a  proper  reserve  supply  for  manufac- 
turing purposes  or  for  issue,  to  undertake  any  special  work,  to  purchase 
machinery,  to  have  job  printing  performed,  or  to  make  an  unusual 
expenditure  exceeding  $100,  he  will  submit  a  special  estimate,  giving  in 
detail  the  amounts  needed  for  the  proposed  expenditures  and  the  reasons 
therefor. 

144.  When  an  allotment  has  been  made,  the  funds  authorized  are 
subject  to  requisition  as  they  are  needed  to  make  payments  for  expen 
ditures  incurred  under  it.     Requisitions  will  be  prepared  on  the  proper 
blank  and  submitted  prior  to  the  10th  of  each  month  for  the  funds 
required  for  disbursement  during  the  following  month. 

145.  No  payments  will  be  made  for  any  purpose  in  excess  of  the 
funds  allotted  for  that  purpose;  nor  will  a  payment  be  made  from  any 
appropriation  other  than  the  one  applicable.     WThen  an  expenditure  is 
charged  against  an  appropriation  the  requisite  funds  must  be  on  hand 
under  that  appropriation  before  pa}^ment  is  made. 

146.  In  making  payments  when  a  specific  appropriation  exists  for 
any  purpose  no  general  appropriation  can  be  used  for  that  purpose 
even  though  otherwise  applicable. 


38 

147.  Prior  to  May  1  of  each  year,  and  as  soon  as  it  becomes  apparent, 
commanding  officers  will  report  to  the  Chief  of  Ordnance  what  avail- 
able funds  allotted  or  remitted  them  under  the  several  annual  allotments 
are  in  excess  of  the  needs  of  their  establishments  during  the  remainder 
of  the  fiscal  year,  in  order  that  suitable  dispositions  may  be  made  of 
these  funds. 

148.  Commanding  officers  will  keep  such  a  cost  system  as  will  enable 
them  to  comply  with  the  requirements  of  section  1665,  Revised  Statutes, 
and  the  last  provision  of  section  2  of  the  fortifications  act  approved 
August  18,  1890. 

ARTICLE  X. 
PUBLIC  PROPERTY. 

ACCOUNTABILITY   AND   KESPONSIBILITY — GENERAL   PROVISIONS. 

See  A.  R:  661  to  678  inclusive;  680,  681,  697  to  705  inclusive;  1565. 
1564  amended  by  G.  0.  53  of  1906. 

PROPERTY   SURPLUS   DAMAGED,    LOST,    DESTROYED,    ETC. 

See  A.  R.  686,  687,  689,  690,  691,  692,  1556,  1561,  1562,  1570,  1571. 

PROPERTY   UNSERVICEABLE. 
See  A.  R.  682  and  1569. 

PROPERTY    FOR   CONDEMNATION. 

See  A.  R.  683,  684,  .685,  911  to  918  inclusive,  920,  921,  1572,  1573,  1574. 

149.  When   leather  or   other   stores   belonging  to  the   Ordnance 
Department  are  condemned  by  an  inspector  and  ordered  destroyed  or 
broken  up,  all  rings,  buckles,  and  other  trimmings  of  brass  will  be  cut 
off  by  en  listed  labor,  when  convenient,  before  the  property  is  destroyed. 
The  brass  thus  secured,  after  a  sufficient  quantity  has  accumulated  to 
justify  the  cost  of  transportation,  will  be  shipped  to  the  Rock  Island 
Arsenal,  Rock  Island,  111.,  except  in  the  Division  of  the  Philippines, 
where  it  will  be  shipped  to  the  Manila  Ordnance  Depot,  for  use  in  new 
manufactures  or  as  scrap. 

150.  All  ordnance  property  condemned  and  ordered  for  sale  is,  as 
a  general  rule,  disposed  of  at  public  auction,  under  the  superintend- 
ence of  such  officers,  and  at  such  places  as  are  designated  for  that  pur- 
pose by  the  Chief  of  Ordnance,  the  required  public  notice  being  pre- 
viously given.     The  Chief  of  Ordnance,  when  practicable  and,  in  his 
opinion,  advisable,  fixes  limits  below  which  the  property  will  not  be 
sold. 


39 

151.  Whenever  in  the  opinion  of  the  commanding  officer  of  an 
armory,  arsenal,  or  other  ordnance  establishment,  articles  to  be  sold 
can  be  disposed  of  with  advantage  to  the  Government  by  some  suit- 
able person  in  his  employment,  he  is  authorized  to  direct  such  person 
to  cry  the  sale,  paying  him  for  this  service  a  fair  allowance,  in  addi- 
tion to  his  regular  wages,  from  the  proceeds  of  the  sale.  When  the 
services  of  a  regular  auctioneer  are  deemed  necessary,  the  command- 
ing officer  reports  the  circumstances  of  the  case  to  the  Chief  of  Ord- 
nance for  his  orders. 

SURVEYS   ON   PROPERTY. 

See  A.  R.  713  to  719,  inclusive;  720  modified  by  G.  O.  106  of  1906;  721;  722  modi- 
fied by  G.  0.  53  of  1906;  723  to  728,  inclusive. 

152..  The  proceedings  of  all  surveys  at  arsenals,  armories,  or  other 
ordnance  establishments,  which  recommend  the  collection  of  the  money 
value  of  stores  from  corporations  or  individuals,  are,  after  being 
remarked  upon  by  the  officer  ordering  the  board,  forwarded  to  the 
Chief  of  Ordnance  for  final  action. 

EXPENDITURE   OF   AMMUNITION. 
See  A.R.  355,  356,  357,  358;  1557  amended  by  G.  O.  91  of  1906;  1558,  1559,  1560. 

PROPERTY   RETURNS   AND   BLANKS. 

See  A.  R.  1580  and  1582. 


PROPERTY   ACCOUNTS — ARSENALS. 

See  Ordnance  Orders  No.  1  of  1906. 

153.  Commanding  officers  of  arsenals  will  be  held  to  responsibility 
and  accountability  for  all  ordnance  property  intrusted  to  their  charge. 
The  actual  signing,  however,  of  the  necessary  vouchers  may  be  assigned 
to  a  subordinate  officer,  who  will  execute  them  in  the  name  of  the  com- 
manding officer  over  his  own  signature. 

154.  All  ordnance  property  at  each  arsenal,  for   the   purpose   of 
accountability,  will  be  considered  as  included  in  one  of  two  divisions: 

First.  Property  in  which  transactions  are  frequent. 

Second.  Property  in  which  transactions  are  rare. 

The  first  division  applies  to  articles  of  ordnance  and  ordnance  stores 
which  are  the  subject  of  frequent  dispositions  for  any  purpose. 

The  second  division  applies  to  obsolete  property,  dispositions  of 
which  are  seldom  made  for  military  purposes,  and  to  the  greater  num- 
ber of  tools  and  machinery  in  current  service. 

An  article  will  not  be  considered  as  included  in  both  divisions. 


40 

155.  The  articles  embraced  in  the  first  division  will  be  accounted 
for  on  a  continuous  semiannual  return,  which  will  be  a  current  record, 
kept  up  to  date,  of  all  transactions  affecting  quantities  or  conditions 
of  such  articles.     This  return  will  be  provided  with  double  columns 
for  each  article,  one  for  receipts  and  the  other  for  issues.     The  return 
will  be  rendered  on  the  right-hand  page  of  each  sheet  only,  in  order 
that  carbon  copies  may  be  made  of  all  entries,  the  same  to  constitute 
the  retained  return. 

156.  Articles  embraced  in  the  second  division  will  be  accounted  for 
by  a  duplicate  system  of  record  cards,  one  set  of  which  will  be  kept 
in  the  Ordnance  Office  and  the  other  at  the  proper  arsenal.     Each  card 
will  give  the  name  of  an  article,  its  classification,  its  price,  and  the 
various  quantities  on  hand  at  different  times,  as  shown  by  the  transac- 
tions recorded  on  the  card,     For  buildings,  boilers,  machine  tools, 
and  similar  articles  in  current  service  the  annual  depreciation  and, 
if  practicable,  the  date  of  introduction  in  the  service  will  be  given  on 
the  card.     No  debit  or  credit  entries  will  be  made  on  the  card,  as  any 
alteration  in  the  quantities  on  hand  will  be  explained  by  reference  to 
the  voucher  authorizing  the  change  of  accountability. 

157.  When  it  is  desired  to  account  for  articles  b}^  record  cards  here- 
tofore accounted  for  on  the  semiannual  return,  or  conversely,  authority 
will  be  obtained  from  the  Chief  of  Ordnance  to  make  the  necessary 
transfers. 

158.  The  semiannual  return  for  the  first  half  of  a  fiscal  year  will 
have  the  certificate  of  the  accountable  officer  attached  thereto,  as  fol- 
lows: UI  certify  that  the  foregoing  return  is  correct  and  that  all 
expenditures  made  have  been  for  the  objects  stated  on  the  register  of 
vouchers."     For  the  second  half  of  a  fiscal  year  this  certificate  will 
have  the  following  words  added  thereto,  viz:  "and  that  an  inventory- 
has  been  taken  to  determine  the  quantities  of  the  articles  on  hand  at 
the  close  of  the  year." 

159.  When  the  commanding  officer  of  an  arsenal  is  succeeded  in 
that  capacity  by  another,  the  semiannual  return  will  be  footed  up 
immediately  below  the  last  transaction  on  each  page,  as  on  the  termi- 
nation of  a  semiannual  period,  except  that  after  the  words  "To  be 
accounted  for"  will  be  inserted  the  date  of  the  transfer.     The  receipt 
of  the  incoming  officer,  attached  to  the  return,  that  he  has  received  all 
the  property  accounted  for  thereon  will  relieve  the  outgoing  officer 
from  further  accountability  for  the  property  embraced  in  the  first 
division,  and  the  same  semiannual  return  will  be  continued  as  if  no 
transfer  of  accountability  had  taken  place. 

For  property  embraced  in  the  second  division  the  outgoing  officer 
will  transmit  the  duplicate  set  of  record  cards  on  file  at  the  arsenal  to 


41 

the  Ordnance  Office,  with  a  statement  of  the  incoming  officer  that  all 
the  property  accounted  for  thereon  has  been  received  by  him.  In 
case  the  record  cards  received  agree  with  those  on  file  in  the  Ordnance 
Office,  the  outgoing  officer  will  be  informed  of  his  relief  from  further 
accountability  for  this  property,  and  the  duplicate  set  of  record  cards 
will  be  returned  to  the  incoming  officer. 

160.  The  semiannual  return  for  the  first  six  months  of  a  fiscal  year 
will  be  forwarded  to  the  Ordnance  Office  not  later  than  thirty  days 
after  the  expiration  of  the  period;  for  the  second  six  months  the  period 
will  be  extended  to  sixty  days  on  account  of  the  time  required  for 
taking  an  inventory. 

161.  When  ordnance  or  ordnance  stores  are  sent  to  the  Ordnance 
Office  by  an  ordnance  establishment,  such  property  must  be  regularly 
invoiced  to  the  Chief  of  Ordnance  and  can  not  be  dropped  from  the 
property  return  of  the  accountable  officer  except  upon  a  receipt,  duly 
signed,  covering  delivery  of  the  property,  and  a  copy  of  the  receipt 
must  accompany  the  officer's  return  of  ordnance  and  ordnance  stores 
as  a  voucher  for  dropping  such  stores  from  the  return. 

CLASSIFICATION   OF   ORDNANCE   AND   ORDNANCE    STORES. 

See  Ordnance  Orders  No.  11  of  1906. 

162.  The  following  is  the  classification  of  ordnance  and  ordnance 
stores,  with  arrangement  by  sections: 

PAET  I. 

Comprising  ordnance  and  ordnance  stores  for  issue  to  the  Army,  the  organized 
militia,  and  colleges,  arranged  in  the  following  classification: 

CLASS  I. 

Artillery  of  position  comprising  seacoast  cannon  with  their  carriages,  sights,  spare 
parts,  implements,  and  equipments,  subcaliber  tubes,  etc.,  as  follows: 

1.  Breech-loading  seacoast  guns  with  their  carriages,  sights,  accessories,  spare 
parts,  implements,  and  equipments. 

2.  Rapid-fire  seacoast  guns  with  their  carriages,  sights,  accessories,  spare  parts, 
implements,  and  equipments. 

3.  Breech-loading  seacoast  mortars  with  their  carriages,  sights,  accessories,  imple- 
ments, and  equipments. 

4.  Subcaliber  tubes  with  their  fittings,  accessories,  etc. 

5.  Experimental  cannon  with  their  carriages,  sights,  accessories,  spare  parts,  imple- 
ments, and  equipments. 

6.  Saluting  cannon  with  their  carriages,  spare  parts,  accessories,  and  equipments. 

7.  Bronze,  iron,  and  other  cannon  of  obsolete  design  with  their  carriages,  sights, 
accessories,  spare  parts,  implements,  and  equipments. 

8.  Miscellaneous  articles  of  a  general  character  pertaining  to  more  than  one  of  the 
preceding  sections. 

NOTE. — The  preceding  section  covers  such  articles  as  telescopic  sights,  which  are 
not  peculiar  to  any  one  of  the  preceding  sections. 


42 

CLASS  II. 

Miscellaneous  articles  for  seacoast  artillery,  such  as  range  finders,  plotting  boards, 
implements  for  mechanical  maneuvers,  lathes  and  tools  for  mechanics,  seacoast  tar- 
gets, drawing  implements  and  materials,  etc.,  as  follows: 

1.  Eange  finders  and  other  articles  for  fire-control  system. 

2.  Implements  for  mechanical  maneuvers. 

3.  Lathes  and  tools  for  use  at  posts  in  repair  of  seacoast  artillery. 

4.  Seacoast  targets  and  target  accessories  and  materials. 

5.  Drawing  instruments  and  materials. 

6.  Material  for  instructional  purposes. 

7.  Miscellaneous  articles  not  embraced  in  the  preceding  sections. 

CLASS  III. 

Ammunition  for  artillery  of  position,  fixed  and  unfixed,  including  powders,  fuzes, 
cartridge  bags,  etc.,  as  follows: 

1.  Ammunition  for  seacoast  cannon. 

2.  Ammunition  for  rapid-fire  seacoast  cannon. 

3.  Ammunition  for  subcaliber  tubes. 

4.  Ammunition  for  experimental  cannon. 

5.  Ammunition  for  obsolete  cannon. 

6.  Miscellaneous  components  used  in  ammunition  for  artillery  of  position. 

NOTE. — The  preceding  section  covers  such  articles  as  fuzes  and  primers,  which  are 
not  peculiar  to  any  section. 

CLASS  IV. 

Mobile  artillery,  comprising  machine,  mountain,  field,  and  siege  cannon,  with 
their  carriages,  sights,  spare  parts,  implements,  equipments,  harness,  etc.,  as  follows: 

1.  Machine  guns  with  their  carriages,  mounts,  limbers,  sights,  accessories,  spare 
parts,  implements,  and  equipments. 

2.  Mountain  cannon  with  their  carriages,  sights,  accessories,  spare  parts,  imple- 
ments, and  equipments. 

3.  Field  cannon  with  their  carriages,  limbers,  caissons,  sights,  accessories,  spare 
parts,  implements,  equipments,  etc. 

4.  Siege  cannon  with  their  carriages,  limbers,  wagons,  sights,  accessories,  spare 
parts,  implements,  and  equipments. 

5.  Subcaliber  firing  attachments  and  subcaliber  cartridges  with  their  fittings,  acces- 
sories, etc. 

6.  Experimental  guns  and  cannon  with  their  carriages,  mounts,  limbers,  wagons, 
sights,  accessories,  spare  parts,  implements,  equipments,  etc. 

7.  Bronze,  iron,  and  other  guns  and  cannon  of  obsolete  design  with  their  carriages, 
mounts,  limbers,  sights,  accessories,  spare  parts,  implements,  and  equipments. 

8.  Harness  and  its  components  for  mobile  artillery,  exclusive  of  packing  outfits. 

9.  Miscellaneous  articles  of  a  general  character  pertaining  to  more  than  one  of  the 
preceding  sections. 

CLASS  V. 

Miscellaneous  articles  for  mobile  artillery,  such  as  instruments  for  fire  control, 
targets  and  accessories  for  target  practice,  implements  for  mechanical  maneuvers, 
etc.,  as  follows: 

1.  Eange  finders  and  other  articles  for  the  fire-control  system. 

2.  Implements  for  mechanical  maneuvers. 

3.  Mobile  artillery  targets  and  target  materials  and  supplies. 

4.  Articles  for  instructional  purposes. 

5.  Miscellaneous  articles  not  embraced  in  the  preceding  sections. 


43 

CLASS  VI. 

Ammunition,  fixed  and  unfixed,  for  mobile  artillery,  including  powders,  fuzes, 
cartridge  bags,  etc.,  as  follows: 

1.  Ammunition  for  machine  and  automatic  guns. 
[    2.  Ammunition  for  mountain  cannon. 

3.  Ammunition  for  field  cannon. 

4.  Ammunition  for  siege  cannon. 

5.  Ammunition  for  experimental  mobile  artillery. 

6.  Ammunition  for  obsolete  mobile  artillery. 

7.  Miscellaneous  components  used  in  ammunition  for  mobile  artillery. 

CLASS  VII. 

Small  arms  of  all  kinds,  including  their  spare  parts  and  appendages,  as  follows: 

1.  Magazine  rifles  and  carbines,  with  their  components. 

2.  Breech-loading  rifles  and  carbines,  with  their  components. 

3.  Pistols  and  revolvers,  with  their  components. 

4.  Shotguns,  with  their  components. 

5.  Hand  arms,  with  their  components. 

CLASS  VIII. 

Small-arms  ammunition  of  all  kinds,  including  their  components,  as  follows: 

1.  Rifle  ammunition,  with  its  components. 

2.  Pistol  and  revolver  ammunition. 

3.  Shotgun  ammunition. 

4.  Small-arms  powders. 

CLASS  IX. 

Equipments  for  the  soldier,  horse  equipments,  and  equipments  for  sale  to  officers, 
including  the  spare  parts  necessary  for  them,  as  follows: 

1.  Infantry  equipments  and  their  components. 

2.  Cavalry  equipments  and  their  components. 

3.  Artillery  equipments  and  their  components. 

4.  Band  equipments. 

5.  Horse  equipments  and  their  components. 

6.  Officers'  equipments  and  their  components. 

CLASS  X. 

Miscellaneous  articles  for  the  use  of  troop,  battery,  and  company  organizations, 
comprising  range  finders  for  fire  control  of  the  small  arms,  targets,  and  other 
accessories  for  small -arms  target  practice,  fencing  equipments,  arm  racks,  badges  and 
medals  of  all  kinds,  reloading  tools,  repairing  tools,  cleaning  and  preserving  materials 
of  all  kinds,  as  follows: 

1.  Arm  chests,  arm  racks,  etc. 

2.  Fencing  equipments. 

3.  Intrenching  tools  and  their  carriers. 

4.  Insignia  and  prizes  for  small-arms  and  gunnery  practice. 

5.  Marking,  stencil,  and  etching  outfits. 

6.  Range-finding  articles  for  small  arms. 

7.  Targets  and  target  materials. 

8.  Tools  for  reloading  small-arms  ammunition. 

9.  Tools  for  repairing  arms  and  equipments. 

10.  Cleaning,  preserving,  and  repairing  supplies. 

11.  Publications,  books,  and  blank  forms. 


44 

PART  II. 

Comprising  buildings  and  grounds  and  ordnance  stores  in  current  service  at  the 
various  ordnance  establishments,  arranged  in  the  following  classification: 

CLASS  I. 

Buildings,  grounds,  and  works  of  a  permanent  character  at  an  ordnance  estab- 
lishment. 

CLASS  II. 

Tools,  implements,  utensils,  and  other  articles  in  use  for  general  purposes  at  an 
ordnance  establishment,  as  follows: 

1.  Books,  drawing  instruments,  furniture,  office  furnishings,  and  the  permanent 
articles  of  stationery. 

2.  Machines,  instruments,  and  other  articles  for  laboratory,  photographic,  or  experi- 
mental purposes. 

3.  Articles  for  heating  and  lighting. 

4.  Machines,  tools,  and  utensils  for  the  care  and  preservation  of  buildings,  roads, 
and  grounds. 

5.  Articles  used  for  communication,  fire  protection,  and  sanitary  purposes. 

6.  Articles  for  transportation  purposes. 

7.  Miscellaneous  articles. 

CLASS  III. 

Machines,  tools,  and  apparatus  used  for  manufacturing  purposes  at  an  ordnance 
establishment,  as  follows: 

1.  Apparatus  for  the  generation,  transmission,  and  application  of  power. 

2.  Apparatus  for  the  chemical  treatment  and  conversion  of  metals  and  for  their 
treatment  and  conversion  by  heat. 

3.  Patterns. 

4.  Leather,  cloth,  and  fiber  working  machines  with  their  appropriate  tools,  fixtures, 
and  parts. 

5.  Metal-working  machines  with  their  appropriate  tools,  fixtures,  and  parts. 

6.  Wood-working  machines  with  their  appropriate  tools,  fixtures,  and  parts. 

7.  Miscellaneous  machines  and  apparatus. 

8.  Hand  tools  for  working  leather,  cloth,  and  fiber. 

9.  Hand  tools  for  working  metal. 

10.  Hand  tools  for  working  wood. 

11.  Miscellaneous  hand  tools  and  utensils. 

CLASS  IV. 

Inspecting  instruments  used  in  manufactures,  as  follows: 

1.  Inspecting  instruments  for  cannon. 

2.  Inspecting  instruments  for  carriages. 

3.  Inspecting  instruments  for  artillery  ammunition. 

4.  Inspecting  instruments  for  small  arms. 

5.  Inspecting  instruments  for  small-arms  ammunition. 

6.  Inspecting  instruments  for  equipments  and  miscellaneous  articles. 


45 

CLASS  V. 

Materials  for  current  service  and  for  manufacturing  purposes  at  ordnance  estab- 
ishments,  as  follows: 

1.  Stationery  and  other  office  and  drafting  supplies. 

2.  Cloth,  rope,  thread,  etc. 

3.  Forage. 

4.  Hardware. 

5.  Metals. 

6.  Leather,  hides,  skins,  etc. 

7.  Lumber. 

8.  Building  materials. 

9.  Heating  and  lighting  materials. 

10.  Electrical  supplies. 

11.  Photographic  materials. 

12.  Chemicals,  gums,  etc. 

13.  Oils. 

14.  Paints,  varnishes,  etc. 

15.  Cleaning  and  polishing  materials. 

16.  Miscellaneous  materials. 

163.  Stores  accounted  for  on  the  returns  as  serviceable  are  not 
transferred  on  a  succeeding-  return  to  unserviceable,  or  dropped,  with- 
out authority  from  the  Chief  of  Ordnance. 

164.  No  ordnance  or  ordnance  stores  will  be  declared  "  obsolete  "  or 
be  so  carried  upon  official  papers  without  instructions  to  that  effect 
from  the  Chief  of  Ordnance. 

165.  Ordnance  and  ordnance  stores,  in  charge  of  any  ordnance  offi- 
cer or  agent  of  the  Ordnance  Department,  are  in  no  case  to  be  loaned 
to  individuals,  taken  for  private  purposes,  or  diverted  from  their 
legitimate  use. 

ADMINISTRATIVE   EXAMINATION   OF   PROPERTY   RETURNS. 

See  A.  R.  706,  707. 

ARTICLE  XI. 
CIVILIAN   EMPLOYEES. 

GENERAL   PROVISIONS. 

See  A.  R.  730,  733,  734. 

See  civil  service  rules  and  regulations,  as  applied  to  the  Ordnance  Department, 
governing  the  employment,  promotion,  etc.,  of  civilian  employees  in  civil-service 
circulars  issued  by  the  Ordnance  Department  from  time  to  time. 

TRAVELING   EXPENSES. 

See  A.  R.  735 ;  736  as  amended  by  G.  0.  No.  207  of  1905 ;  737,  738,  739,  741, 
and  742. 


46 

PAY. 

166.  Workmen  in  an  armory,  arsenal,  or  other  ordnance  establish- 
ment are  paid,  as  far  as  practicable,  by   piecework.     The   price  of 
piecework  is  fixed,  according  to  the  skill  and  labor  it  requires,  by  the 
commanding  officer,  under  the  direction  of  the  Chief  of  Ordnance. 
Those  engaged  on  daily  wages  are  paid  only  for  such  days  or  parts  of 
days  as  they  actually  work. 

167.  Contracts  for  labor  or  workmen  strictly  conform  to  the  ruling 
custom  or  practice  of  civil  employers  at  or  near  the  respective  ord- 
nance establishments. 

168.  The  wages   allowed  to  mechanics  and  other  hired  workmen 
should  be  the  same  per  da}r  as  those  paid  per  day  by  private  establish- 
ments in  the  vicinity  for  the  same  kind  and  grade  of  labor. 

169.  The  wages  of  clerks,  foremen,  and  mechanics  are  not  increased 
without  the  sanction  of  the  Chief  of  Ordnance,  previously  obtained, 
and  all  increase  of  wages  will  be  reported  when  made. 

170.  ';The  money  value  of  any  piece  of  work  spoiled  or  damaged 
by  the  fault  or  incompetency  of  a  workman  is  deducted  from  his  wages 
on  the  pay  roll:  Provided,  That  the  amount   so  deducted  for  work 
spoiled  or  damaged  on  any  one  day  shall  not  exceed  the  average  pay 
of  the  emploj^ee  for  that  da}^." 

The  deductions  required  by  the  regulations  will  be  made  only  in 
case  of  a  real  loss  to  the  Government. 

171.  Work  in  addition  to  that  in  regular  hours,  and  labor  on  Sun- 
days, is  only  resorted  to  when  the  exigencies  of  the  service  render  the 
work  strictly  necessary. 

172.  Commanding  officers  of  ordnance  establishments  must  in  many 
cases  decide  for  themselves  what  constitutes  an  extraordinary  emer- 
gency as  contemplated  in  the  act  of  August  1, 1892.     These  are  usually 
emergencies  which  could  not  be  foreseen,  such  as  a  fire,  or  accident, 
or  unforeseen  delay  which  would  prevent  the  completion  of  an  impor- 
tant operation,  and  the  necessity  arises  for  retaining  workmen  to  com- 
plete the  operation  to  avoid  loss,  and  other  cases  of  like  nature.     This 
is  not  to  prevent  officers  from  asking  the  advice  of  the  Ordnance  Office 
on  any  case  that  arises,  when  time  permits. 

173.  Employees  of  the  Ordnance  Department  drawing  annual  sala- 
ries will  be  paid  once  a  month,  and  their  monthly  rates  of  compensation 
for  a  full  month's  service,  irrespective  of  the  appropriation  from  which 
paid  or  the  number  of  days  in  the  month,  will  be  one-twelfth  of  their 
annual  salaries. 


47 

174.  All  employees  in  the  armories  and  arsenals  are  exempted  dur- 
ing the  term  of  their  employment  from  service  as  jurors  in  any  court 
and  from  service  in  the  militia. 

175.  A  fair  rent  is  charged  to  hired  men  who  occupy  public  quarters 
at  an  armory,  arsenal,  or  ordnance  establishment.     The  price  is  fixed 
by  the  commanding  officer,  and  the  disbursing  officer  collects  the  sum 
due  by  retaining  the  proper  amount  when  making  the  monthly  pay- 
ments.    The  amounts  thus  collected  are  specified  on  the  rent  roll,  which 
accompanies  and  forms  part  of   the    monthly  cash  accounts  of  the 
establishment. 

LEAVES   AND   PAY    THEREFOR. 

See  Ordnance  Orders  Nos.  16  and  20  of  1906. 

176.  Each  and  every  employee  of  an  arsenal  is  entitled  to  fifteen 
working  da}^s'  leave  of  absence  each  year  without  forfeiture  of  pay 
during  such  leave.     This  covers  all  employees  of  the  Ordnance  Depart- 
ment who  are  engaged  in  the  production  and  care  of  war  materials. 
The  act  therefore  covers  all  employees  at  the  various  ordnance  estab- 
lishments.    It  has  been  held  by  the  Comptroller  of  the  Treasury  that 
the  act  operates  as  a  limitation  as  well  as  a  grant  of  absence.     The 
granting  of  leaves  without  forfeiture  of  pay  in  excess  of  fifteen  days 
is,  therefore,  not  authorized. 

177.  The  word  "year"  appearing  in  the  act  means  a  calendar  year. 
An  employee  who  does  not  take  his  leave  within  the  calendar  year  can 
not  afterwards  avail  himself  of  the  privilege  so  as  to  have  more  than 
fifteen  days'  leave  in  an}^  one  calendar  year,  which  would  be  contrary 
to  law. 

178.  To  entitle  an  employee  for  the  first  time  to  fifteen  days'  leave 
without  forfeiture  of  pay  he  must  have  been  employed  for  twelve  con- 
secutive months  and  have  rendered  service  in  each  and  every  month, 
and  during  that  time  he  must  not  have  been  absent  from  any  cause  for 
a  period  exceeding  thirty  consecutive  days. 

179.  The  legal  holidays  made  such  by  law  are  the  first  day  of  Janu- 
ary, the  twenty-second  day  of  February,  the  fourth  day  of  July,  the 
twenty-fifth  day  of  December,  Thanksgiving  Day,  Memorial  or  Dec- 
oration Day,  and   Labor  Day;  other  legal   holidays  are  those  when 
cessation  from  work  is  directed   by  Executive   order.     Payment  is 
authorized  for  all   legal   holidays  even   if   service   is   not   rendered 
thereon,  except  that  per  diem  employees  can  not  be  paid  for  Labor 
Day  under  this  condition  unless  it  is  made  a  day  of  cessation  from 
work   by  Executive   order,  nor  per  diem  employees  serving  in  the 
insular  possessions  for  legal  holidays  made  such  by  law  and  not  by 
Executive  order. 

8446—07 4 


48 

180.  Payment  is  authorized  of  a  full  day's  pay  of  the  mechanics, 
laborers,  and  other  employees  in  the  service  of   the  Department  at 
large  for  four  hours'  work  on  Saturdays  in  July,  August,  and  Sep- 
tember after  July  24, 1906,  so  long  as  the  order  of  the  President  is  in 
force.     The   pay  rolls  upon  which  such   payments  are  made  should 
show  the  actual  facts  of  service,  and  the  certificate  should  be  modified 
in  accordance  therewith,  referring  to  the  Executive  order  of  July  24, 
1906. 

ARTICLE  XII. 
LANDS,  BUILDINGS,  AND  IMPROVEMENTS. 

See  A.  R.  210,  710,  711,  712,  899,  1019,  1028,  1029,  1056,  1057,  1063,  1064,  1065. 
441,  amended  by  G.  O.  130  of  1906. 
1030,  amended  by  G.  O.  76  of  1906. 
1027,  amended  by  G.  0.  71  of  1905. 

181.  At  posts  where  gas  has  been  introduced  the  voucher  specifies 
the  shops  and  buildings  where  the  quantity  charged  to  the  United 
States  has  been  consumed. 

182.  At  each  ordnance  station  public  quarters,  when  available,  may 
be  assigned  to  ordnance  officers  on  duty  by  the  commanding  officer 
according  to  rank,  or  otherwise  with  the  approval  of  the  Chief  of 
Ordnance. 

183.  Ornamental   or   shade   trees   and   shrubbery    on   the   public 
grounds  of  any  ordnance  establishment  are  not  removed  or  destroyed 
without  the  sanction  of  the  Chief  of  Ordnance. 

184.  None  but  strong  draft  animals  are  purchased  for  the  Ordnance 
Department,  nor  without  authority  from  the  Chief  of  Ordnance. 

185.  Whenever  an  accident  endangering  life  or  property  occurs  at 
an  arsenal,  armory,  or  other  ordnance  establishment,  a  brief  report  of 
its  nature  and  results  is  immediately  made  by  telegraph  to  the  Chief 
of  Ordnance,  and,  as  soon  thereafter  as  possible,  a  full  report  by  mail  of 
all  the  particulars  connected  with  it,  the  causes  that  led  to  it,  the  num- 
ber of  persons  employed  in  the  vicinity  whose  lives  were  endangered, 
and  the  results,  with  such  recommendations  as  the  commanding  officer 
may  deem  proper  to  make. 

If  the  accident  is  attended  by  loss  of  life  or  personal  injury,  the 
names  of  the  persons  so  killed  or  wounded,  with  the  histor}?  of  each 
case,  is  given. 


49 

ARTICLE  XIII. 
MILITARY  DISCIPLINE. 

See  A.  R  2  to  5,  inclusive;  A.  W.  9;  A.  W.  15,  punishment,  loss  or  damage  of  mil- 
itary stores. 

186.  All  persons  in  the  military  service  are  required  to  obey  strictly 
and  to  execute  promptly  the  lawful  orders  of  their  superiors. 

A.  E.  i. 

187.  All  retainers  to  the  camp,  and  all  persons  serving  with  the 
armies  of  the  United  States  in  the  field,  though  not  enlisted  soldiers, 
are  to  be  subject  to  orders,  according  to  the  rules  and  discipline  of  war. 

A.  W.  63. 

188.  The  discipline  authorized  by  previous  paragraph  has  mainly 
been  applied  to  persons  serving  in  the  armies  of  the  United  States  in 
the  field.     During  the   civil  war  civilians  of   the  following  classes 
were,  in  repeated  cases,  held  amenable  to  military  jurisdiction  and  sub- 
ject to  trial  and  punishment  by  courts-martial:  Teamsters,  watchmen, 
laborers,  and  other  employees  of  the  Quartermaster's  Department. 

Davis,  p.  999. 

189.  No  officer,  clerk,  or  employee  in  the  United  States  Govern- 
ment employ  shall  at  any  time  solicit  contributions  from  other  officers, 
clerks,  or  employees  in  the  Government  service  for  a  gift  or  present 
to  those  in  a  superior  official  position;  nor  shall  any  such  officials  or 
clerical  superiors  receive  any  gift  or  present  offered  or  presented  to 
them  as  a  contribution  from  persons  in  Government  employ  receiving 
a  less  salary  than  themselves;  nor  shall  any  officer  or  clerk  make  any 
donation  as  a  gift  or  present  to  any  official  superior.     Every  person 
who  violates  this  section  shall  be  summarily  discharged  from  the  Gov- 
ernment employ. 

Section  1784,  Revised  Statutes. 

190.  The  receiving  of  presents  by  officers  from  their  juniors  in 
rank  or  from  civilian  employees  of  the  several  staff  departments  also 
falls  within  the  prohibition  of  the  section  which  imposes  the  penalty 
of  summary  dismissal  upon  all  those  who  by  soliciting  contributions 
or  by  giving  or  receiving  presents  become  subject  to  its  penal  operation. 

191.  The  practice  of  receiving  presents  from  persons  not  in  the 
military  establishment  or  in  the  employ  of  the  Government  in  recog- 
nition of  services  rendered,  though  not  expressly  forbidden,  is  opposed 
to  the  spirit  of  the  statute  and  for  that  reason  is  not  approved  by  the 
War  Department. 


50 

192.  The  requirements  of  the  statute  above  cited  will  be  strictly 
observed  in  all  branches  of  the  military  establishment. 

War  Department  Circular  No.  46  of  1904. 

ARTICLE  XIV. 
ARMY  ADMINISTRATION  AND  ORGANIZATION. 

See  A.  R.  13,  16,  17,  24,  38,  39,  40;  187,  Trials  by  court-martial  under  department 
commander;  196,  Ordnance  officer  on  staff  of  division  or  department  commander, 
743  to  749,  752,  754,  764,  765,  772. 

EFFICIENCY   REPORTS. 

See  A.  R.  832,  834,  835,  836,  837  J,  838,  840,  841,  842. 

193.  In  order  to  make  their  efficiency  reports  as  complete  and  com- 
prehensive as  possible,  officers  of  the  Ordnance  Department  will  for- 
ward to  the  Chief  of  Ordnance,  through  the  proper  channels,  copies 
of  any  matter  covered  by  General  Orders,  No.  1,  from  Headquarters 
of  the  Army,  dated  January  6,  1903,  or  references  to  such  matter  in 
case  it  shall  not  be  practicable  to  furnish  copies.     The  material  for- 
warded will  be  such  as  refers  to  the  officers  themselves,  or  to  officers 
under  their  command. 

QUARTERMASTER'S  DEPARTMENT. 

See  A.  R.  1009.  Duties  of,  affecting  Ordnance  Department. 
1010.  Transport  and  preservation  of  stores. 

ARTICLE  XV. 
MILITARY  CORRESPONDENCE. 

See  A.  R.  778  to  785,  inclusive;  787  to  795,  inclusive. 

194.  AH  official  communications  from  ordnance  officers  stationed  at 
armories,  arsenals,  depots,  or  other  ordnance  establishments  for  the 
Ordnance  Office  are  addressed  "To  the  Chief  of  Ordnance,"  and  if  from 
a  subordinate,  pass  through  the  proper  commanding  officers;  if  for 
other  bureaus  of  the  War  Department,  or  for  commanders  of  military 
geographical  departments  or  divisions  (except  in  cases  of  emergency), 
they  take  the  same  course,  being  addressed   to   the   proper   official 
"Through  the  Chief  of  Ordnance."    All  official  communications  from 
the  Ordnance  Office  to  the  War  Department,  to  the  heads  of  its  other 
bureaus,  or  to  officials  of  equal  or  greater  rank  than  the  Chief  of 
Ordnance,  are  signed  by  the  Chief  of  Ordnance;  but  all  others  may  be 
signed  by  a  military  assistant  by  his  direction. 


51 

195.  In  replying  to  letters  from  the  Ordnance  Office,  the  number  on 
the  face  of  the  letter  (immediately  above  the  address)  will  be  referred 
to  as  well  as  the  date,  thus:  "  In  reply  to  your  letter  of  16th  inst., 
No.  2725,  relative  to,"  etc. 

196.  Letters  or  other  papers  referred  by  the  Chief  of  Ordnance  to 
ordnance  establishments,  or  to  officers  individually  for  their  action  or 
information,  are  returned  to  the  Ordnance  Office  without  unnecessary 
delay. 

197.  The  "  brief  "  exhibits  the  place  where  the  letter  was  written, 
the  date  of  the  communication,  the  name  or  official  designation  of  the 
writer  or  the  title  of  the  Department,  office,  court,  etc.,  whence  the 
communication  proceeds,  and  a  synopsis  of  the  contents  or  subject  of 
the  letter.     Everything  of  importance  appears  in  the  brief,  but  pro- 
lixity in  the  description  of  places,  the  titles  and  offices  of  persons,  and 
in  the  summary  of  contents  is  avoided. 

198.  No  communication  property  briefed   is  again  briefed  in  the 
same  or  any  other  office  upon  any  other  fold  of  the  paper;    nor  is 
addition  made  to  a  brief  except  to  correct  errors  or  supply  omissions; 
and  indorsements,  reports,  or  letters  attached  from  time  to  time  to  the 
original  communication  are  not  regarded  as  requiring  any  additional 
briefing. 

199.  All  names  in  the  brief  of  an  indorsement  or  report  or  in  the 
body  of  a  communication  which  require  to  be  indexed  are  underlined 
in  red  ink  when  the  brief  is  made. 

ORDERS. 

See  A.  R.  800,  801,  802,  806. 

TELEGRAPHING. 
See  A.  R.  1194,  1195,  1197,  1198,  1200,  1201,  1203. 

TELEPHONING. 

See  A.  R.  1204. 

RECORDS. 

See  A.  R.  827,  829,  830;  831  as  amended  by  G.  O.  159  of  1906. 

PENALTY    ENVELOPES. 
See  A.  R.  843  to  848,  inclusive. 

39069-1. 

FORM  No.  1911. 

Ed.  Aug.  8-07—1,500. 


INDEX. 

Page.  Paragraph. 

Absences,  officers  on  duty  or  on  leave  report  departure  from  and  re- 
turn to  station 27 

Absence  of  commanding  officer,  temporarily,  command  devolves  on 27 

Abstract  of  disbursements  constitutes 134 

Accidents  at  ordnance  establishments  to  be  reported 185 

Accountability,  property,  examination  and  settlement  of 3 

Accountability  for  public  property 38 

Accounts.     (See  Money  accountability.) 

Accounts  current .- 33 

Acting  Chief  of  Ordnance 26 

Advertising: 

Circular 101 

Proposals  for  supplies 28 

Advertising  and  printing 23  143 

Allotment  of  funds 139-145 

In  excess  of  needs 147 

Ammunition,  expenditure  of 39  55 

Animals,  draft,  purchase  of 184 

Appropriations 32 

Annual 119 

Orders  for  expenditure 120 

Permanent 119 

Specific 146 

Sums  in  excess  of 83 

Under  Ordnance  Department 118 

Armament  of  permanent  works,  inspection  of 40 

Armories  and  arsenals: 

Accidents  at,  to  be  reported 185 

Change  in  command 113 

Commanding  officer  of,  duties  of 28, 30,  32, 

34,113, 
153 

Arms,  loaded,  storing  of 66 

Arms  or  munitions  of  war,  publication  of  tests  of 42 

Army  administration  and  organization 50 

Auction  sales,  condemned  property ]  50 

Auctioneers,  when  employed 151 

Awards: 

How  made 29 

Rejection  of  bids 105 

Bill  of  lading,  commercial,  when  used 70 

Blank  forms  and  books 23 

Bond,  when  waived 30  108£ 

Buildings  (see  Lands,  buildings,  and  improvements) 181-185 

Business  of  the  Department,  instructions  for  conducting 29 

Care  and  repair  of  material  in  hands  of  troops 15  51-55 

Catalogue  of  supplies,  annual 100 

Certificate : 

At  conclusion  of  officer's  examination 17 

Of  notary  to  duplicate  voucher 133 

To  account  of  creditor 136 

To  pay  roll 180 

To  property  return 158 

Weigher's,  for  fuel 132 

53 


54 

Page.  Paragraph. 

Checks  and  check  books 32 

Chief  of  Ordnance : 

Appointment  of 12 

Duties  of 2,  3,  24 

During  absence,  duties  devolve  upon 26 

Civilian  employees.     (See  Employees,  civilian.) 

Classification  of  ordnance  and  ordnance  stores 162 

Clerks.     (See  Employees,  civilian.) 
Commanding  officers  of  stations : 

Duties  of 28,  30,  32, 

34, 113, 
153 

Official  communications,  how  addressed,  etc 194 

Congress,  rules  for  land  and  naval  forces 1 

Contractors,  to  observe  eight-hour  act 104 

Contracts 29 

American  material,  preference 

Approval  of,  Chief  of  Ordnance 95 

By  whom  made 92 

Convict  labor 97 

General 106,107 

How  made 91 

Labor  on  public  improvement 88 

Provide  for  what 108 

Reduced  to  writing  and  signed 94, 106 

Strictly  construed 96 

Correspondence  (see  Military  correspondence,  p.  50) 194-199 

Cost  system '. 148 

Court-martial,  trials  by,  of  civilians 188 

Damaged  work,  how  charged 170 

Defaulters 116 

Details  of  officers  to  Ordnance  Department 9, 10, 11 

Disbursing  officers 31  113-116 

Death  of 115 

Gain  or  emolument  to  his  use 114 

Inspection  of  accounts 14 

Discipline  (see  Military  discipline,  p.  49) 186-192 

Draft  animals,  purchase  of 184 

Drawings  or  papers,  not  to  be  exhibited 41 

Duties: 

Chief  of  Ordnance 2,  3,  24 

Commanding  officers  of  stations. 30,  32,  34 

Devolve  upon,  in  absence  of — 

Chief  of  Ordnance 26 

Commanding  officer 27 

Of  officers 31,  36 

Officers,  assigned  to 25 

Efficiency  reports.. 50  193 

Eight-hour  act.  observance  of,  by  contractors 104 

Employees  civilian: 

Annual  salaries,  payment  to 173 

Clerks,  accuracy  of 130 

Contracts  for  labor 167 

Deceased,  accounts  of 136 

Exempted  from  jury  and  militia  duty 174 

Foremen,  appointment  and  discharge  of 32 

General  pro  visions 45 

Leaves  and  pay  therefor 176-180 

Ordnance  mechanics 52-54 

Pay  of 166-175 

Piecework .' . .  166 

Subject  to  orders,  when  with  Army  in  field 187 

Sunday  labor 171 

Traveling  expenses 45 

Trial  by  court-martial 188 

Wages 168, 169 

Work  damaged,  how  charged 170 


55 

Page.  Paragraph. 

Enlisted  men 14 

Authority  to  enlist,  married 46 

Extra  duty: 

Details 48, 49 

Pay § 49 

Number  and  grade  of,  at  ordnance  stations 45 

Recruiting  officers  to  enlist  men 47 

To  be  sent  by  recruiting  officers  to  post 47 

Uniform 50 

Envelopes,  penalty 51 

Estimates 143 

Examination  of  officers 13-23 

Below  grade  of  major 13 

Board  for,  composition  of 22 

Certificate  required 17 

Details  of,  requirements 23 

Failure  to  pass 21 

Moral  fitness  for  promotion 20 

Oral -. y.     14,15,18 

Percentage  necessary 18 

Physical — 

Failure  to  pass 21 

Nature  of 19 

Practical 14, 18 

Written 15, 16, 18 

Examination  for  ordnance  sergeant 15 

Extraordinary  emergency 172 

Fire-control  instruments,  issue  of 59 

Fire  department,  voluntary  services  of 93 

Foremen,  appointment  and  discharge  of 32 

Gas,  vouchers 181 

Gift  or  present  to  official 189-192 

Government  of  Ordnance  Department 2,  3 

Opinion  of  William  Wirt  relative  to  duties  of  particular  officers 4 

Holidays,  legal 179 

Improvements  (see  Lands,  buildings,  and  improvements) 181-185 

Information  from  records 41 

Inspecting  officer,  duties  of 36 

Inspection  of  material: 

Batteries  of  mobile  artillery 55 

During  manufacture 99 

Inspections,  by  Inspector-General's  Department 14 

Inspections  of  ordnance  establishments 35,  36 

Inventors  present  at  tests 44 

Invoices  and  receipts  of  funds 117 

Invoices  of  containers  of  stores 72 

Issues  of  stores 17 

Labor  on  public  improvements 

Lands,  buildings,  and  improvements 181-185 

Liquidated  damages,  notice  of 102 

Manuals,  for  staff  departments 5,  6 

Manufactures,  orders  for 140 

Materials: 

For  any  public  improvement,  to  be  American 88 

For  consumption  at  arsenals 67 

Inspection,  during  manufacture 99 

Ordnance,  in  the  hands  of  troops,  care  and  repair  of 15  51-55 

Purchased,  to  be  of  American  manufacture 89 

Purchased  abroad,  admitted  free  of  duty ,. . .  89 

Military  correspondence 50 

Official  communications: 

Briefing 197-199 

How  addressed 194 

Replies  to  Ordnance  Office  letters 195, 196 

Military  discipline 49  186-192 


56 


Page.  Paragraph. 
Militia: 

Accounts  kept  in  War  Department 61 

Expenses  of  issues 63 

Express  charges 75 

Issues  to 60,  61 

Receipts  for  issues  to 64 

Requisitions  and  receipts,  signed  by  governors 62 

Models  or  patterns,  changes  in 38 

Money  accountability 31      109-112 

Certificates  of  deposit 32 

Checks  and  check  books 32 

Disbursing  officers 31    .  113-116 

Of  funds  at  post 28 

Public  moneys 109-112 

Transfers  of  funds 117 

Money  accounts 32 

Accounts  current. 122-124 

Administrative  examination  of 36 

Allotments  and  estimates : 139-148 

Appropriations •. 118-121 

Deceased  workmen  and  other  creditors 136 

Militia 61 

Object  of  system  of 121 

Pecuniary  responsibility  of  officers 36 

Vouchers 34 

Notary,  certificate  of,  to  duplicate  voucher 133 

Officers: 

Detail  of 9, 10, 11 

Examinations  of 9 

Number  and  rank 

Promotion  of 9 

Uniform  to  be  worn 50 

Vacancies,  how  filled 9 

Orders,  ordnance  (see  also  Orders,  p.  51) 29, 32 

Ordnance  Board,  duties 33 

Ordnance  detachments  (see  also  Enlisted  men) 14 

Ordnance  mechanics 52-54 

Ordnance  sergeants 15 

Packing  and  transportation 20 

Packing  boxes,  marking  of 71 

Papers,  copies  of,  certified  by 131 

Patterns  or  models,  changes  in 38 

Penalty  envelopes 51 

Printing  and  advertising 23  143 

Property  returns: 

Prescribed 2 

Examination  of 45 

Semiannual 155, 158, 

159, 160 

Proposals  for  supplies 28 

In  accordance  with  advertisement 103 

Instructions  full  and  explicit 102 

Liquidated  damages,  notice  of 102 

Publication  of  tests  of  munitions  of  war 42 

Public  property: 

Accountability  and  responsibility,  general  provisions 38 

Administrative  examination  of  returns 45 

Classification  of  ordnance  and  ordnance  stores 162 

For  condemnation 38      149-151 

Loaning  of,  and  use  for  private  purposes 165 

Obsolete 164 

Property  accounts,  arsenals 153-161 

Property  returns  and  blanks 39 

Surplus,  damaged,  lost,  destroyed,  etc 38 

Surveys  on 39 

Transferring  and  dropping 163 

Unserviceable ...  38 


57 

Page.  Paragraph. 

Public  works,  eight-hour  act 104 

Purchases: 

Appropriation  insufficient 

Material  of  American  manufacture 89 

Methods  of ,  etc 24 

" Open-market  emergency" 86,  87 

Post  ordnance  officers 26 

' '  Public  exigency  " 85,  86 

Steel  for  cannon 89,  90 

Quartermaster's  Department 50 

Quarters: 

Assignment  of 

Rented  to  hired  men 175 

Recruiting  officers,  enlist  for  Ordnance  Department 47 

Records : 51 

Record  cards 156, 

157, 159 

Regulations,  Ordnance  Department 2,  5,  6,  7 

Repair  and  care  of  ordnance  material  in  the  hands  of  troops 15 

Alterations  or  additions  in  mobile  artillery  material 54 

Instructions,  published  by  Ordnance  Department 51 

Materials,  etc.,  required  in  making  repairs 53 

Repairs,  request  for 52 

Requisitions: 

For  funds 144 

For  stores .' 56-58 

Returns,  property.     (See  Property  returns.) 

Sales  of  stores 20  76-81 

Sealing  boxes 71 

Services: 

Contracts  for 84, 87, 167 

Engagement  of 24 

Fire  department 93 

Procurement  of 92 

Shipments  (see  also  Transportation) 70 

Shrubbery  and  trees,  removal  of 183 

Specifications  for  public  works,  eight-hour  act 104 

Steel: 

Price  of  for  cannon 89 

Public  competition  for , 90 

Stores,  ordnance,  and  ordnance: 

Accountability  for .' 3 

Boxes,  sealed 71 

Changes  in  models  or  patterns  of 38 

Classification 162 

Constituting  armament,  inspection  of 40 

Contracts  for • 92 

.  Definition 37 

Express  charges,  militia 75 

Inspection  and  proof  of — 

Armament  of  permanent  works 40 

Directions  for 39 

During  manufacture,  etc 99 

Purchased 98 

Invoice  of  containers 72 

Issues  of 17 

Army 56-59 

Militia 60,61 

Current  use 67 

Marking  of 71 

Obsolete 164 

Packing  of 71 

Procuring  of 31 

Proposals  for  sales,  when  to  Ordnance  Office 81 

Receipts  and  issues  in  presence  of  officer 65 


58 

Stores,  ordnance,  and  ordnance — Continued.  Page.  Paragraph. 

Sales  of— 

Prices 77 

To  whom 76 

Condemned — 

By  whom  sold * 78 

Approval  of  awards 79 

To  Ordnance  Office 161 

Transfer  of  serviceable  to  unserviceable 163 

Transfers  to  other  bureaus 80 

Transportation  of — 

Carload 73 

Express 74 

Unserviceable 163 

Supplies: 

Catalogue  of,  annual ; . . .  100 

How  procured 100, 101 

Proposals  for 28      102-104 

Purchases  of,  how  made 24  84 

Survey  on  property 39  152 

Table  of  contents 5 

Telegraphing  and  telephoning 51 

Tests  of  arms  or  munitions  of  war: 

Publication  of 42 

Witnesses  to 43,  44 

Transportation 20  73-75 

Militia,  expenses ' 63,  75 

On  commercial  bill  of  lading 70 

Payment: 

Materials  for  current  use 68 

Stores  for  sale 69 

Trees  and  shrubbery,  removal  of 183 

Uniform 50 

Vacancies  of  officers,  how  filled 9 

Vouchers,  money 34 

Duplicate  sets  of,  retained 137 

Payment  on,  in  month 135 

Preparation  of 130 

Vouchers,  property,  signing  of 153 

Weighers'  certificates 132 

Wirt,  William,  opinion  of,  relative  to  duties  of  particular  officers 4 


